Office Administrator

We are looking for an experienced Administration cum Purchase Manager to supervise daily support operations of our schools and plan the most efficient administrative procedures.

Job Title - **Administration cum Purchase Manager**

**Purchase Management**
- To maintain a detailed list of items/ services to be purchased/ procured generally.
- To create and maintain a data-base of registered/approved vendor’s/ service providers for all items/ services generally required, on the basis of pre-defined criteria by the management and up-date the same on regular basis.
- To set up a process for continuous search, identification and introduction of new suppliers/vendors for better quality, rates and terms.
- To prepare periodical purchase plans/budgets in consultation with the Administrator.
- To negotiate and enter into rate contract with vendor’s/service providers for regular items and services. Also, establish the process of continuous monitoring of the contractual terms, quality parameters and renewal status.
- To negotiate, organize and monitor all long-term arrangements with vendors, Uniform/Tie/Belt/diaries etc. and so on.
- To Receive approved purchase requisitions from ‘Stores’ and fulfill the requirement in time from approved vendors.
- To develops a preventative maintenance program to ensure the safeguard (Security/Insurance), repair and maintenance (AMC’s) and all-time utility of the total infrastructure i.e. Building, Furniture & Fixtures, Equipment’s, Water & Electricity supply, Telephone, Vehicles, records/documents etc.
- To ensure that infrastructure/ equipment’s/apparatus/furniture etc. are in good condition.
- Developing and maintaining a vendor base for a cost-efficient procurement of inventory.

**Facility Management**
- Looking after the overall functionality, maintenance and security of school premises.
- Supervising the cleaning, landscaping and housekeeping teams on regular basis.
- Plan, assign and manage the work of grounds keeping personnel are engaged in maintenance and care of trees, shrubs, lawns, canteen and play grounds.
- Ensuring coherent availability and utilisation of resources in areas like transport, canteen waste disposal etc.
- Plan, assign and manage maintenance and operations of personnel assigned to preschool, assure school buildings, grounds, facilities and equipment are operational and health, safety and security policies and guidelines are met.
- Inspect school building and play areas to assure that proper safety, cleaning and sanitation standards are maintained.

**General Administration**
- Stationary management - Order custodial supplies and materials needed to maintain school; direct delivery and warehousing of all school supplies.
- Plan and implement a preventive maintenance program for school buildings and grounds.
- To ensure preventive maintenance, upkeep, safeguard and insurance of school infrastructures including but not limited to:
a. Building / Boundary Wall / lawn maintenance

b. Generator / AC / CC TV. / Water Coolers & other Electrical fittings and appliances

c. Plumbing and sanitation

d. Furniture & Fixtures

e. School owned Vehicles

f. Biometric, Computer, Printers & other IT Assets

g. Communication instruments such phone/mobiles etc.
- Coordinate use of school facilities with staff and assist as necessary.

**Site initiation & Execution**
- Selection of suitable Sites / School Locations starting from the advertisement in the newspaper to receiving/responding to calls of property owners,
- Enquiring Photos/videos and location of properties, preliminary site visits to ensure if the same fulfils the basic requirements to the closure of the deal through the management.
- To lead the execution and administration of onsite infrastructure project.
- Managing progress of project and adapt work as and when required.
- Ensuring the project meets the deadline with expected standards.
- Track and report the key functional metrics of the project to reduce expenses and improve effectiveness.
- Negotiate with vendors/contractors to secure advantageous terms.
- Managing contracts for various construction and maintenance of school projects.
- Supervising day to day operations at site and updating its progress to the management.
- Overseeing the closure of projects within the approved budget.

**Desired profile**
- 5+ years of experience in administration and execution preferrable in education sector.
- Knowledge of sourcing and procurement techniques.
- Capacity to manage high stress situation.
- Proficient at negotiation and observation.
- Well verse with Technology including MS Office, mailing, vendor management software’s etc.
- Well-versed in departmental procedures and policies.
- Aptitude of decision making and working with numbers.

**Other Qualification**
- Graduate/ Post Graduate (Any Stream)

**Salary**: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Gangapur