Admin Assistant

13 hours ago

Opera House Mumbai Maharashtra, India Bhawal Group Full time

**Job Description: Admin Assistant**

**Experience Required**: Minimum 3 Years
**Salary Budget**: Up to ₹25,000/Month
**Joining**:_**Immediate Joiners Only**_

**Key Responsibilities**

**1. Legal Documentation**
- Prepare and maintain legal documents such as agreements, contracts, vendor forms, and supporting paperwork.
- Coordinate with external legal consultants when required.
- Ensure timely renewal and filing of company licenses, registrations, and compliance-related documents.
- Maintain proper digital and physical documentation for audit purposes.

**2. Invoice Generation**
- Prepare sales invoices accurately in coordination with the accounts or sales team.
- Verify rates, quantities, taxes, and customer details before invoice creation.
- Ensure timely invoicing and maintain proper invoice records for future reference.

**3. Dispatch Coordination**
- Manage daily dispatch operations (Courier, Transport, Material Outflow).
- Prepare delivery challans, packing lists, and dispatch documentation.
- Coordinate with transporters and courier partners for timely pickup and delivery.
- Track shipments and update internal teams/customers as required.

**4. Ability to Ride (2-Wheeler Required)**
- Must be comfortable riding a two-wheeler for:

- Local deliveries
- Bank work
- Document submission
- Vendor coordination
- Should possess a valid driving license.

**5. Quotation Preparation**
- Prepare and share quotations based on customer requirements.
- Coordinate with sales or management for pricing approvals.
- Maintain a quotation log for follow-up and tracking.

**6. Stock Management**
- Maintain stock records and update stock levels regularly.
- Coordinate with stores for inward/outward materials.
- Conduct periodic physical stock checks.
- Update stock sheets and report variances if found.

**7. Additional Admin Responsibilities**
- Assist with general office operations such as filing, vendor management, and procurement.
- Support the team with data entry, documentation, and record maintenance.
- Handle daily admin tasks assigned by management.

**Requirements**:

- Minimum **3 years** of experience in Admin/Operations roles.
- Strong knowledge in **legal paperwork, invoicing, dispatch coordination, and stock management**.
- Must know how to ride a two-wheeler and have a valid license.
- Good communication and coordination skills.
- Ability to handle multiple tasks independently.

Pay: ₹10,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off

Ability to commute/relocate:

- Opera House, Mumbai - 400004, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Vehicle riding: 1 year (required)
- Admin Work: 2 years (required)
- field work: 2 years (required)

Work Location: In person

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