Executive Assistant

6 days ago

Gurgaon, India Citi Full time

The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

**Responsibilities**:
Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
Handles incoming calls; responds to inquiries
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
May prepare and review materials and correspondence for meetings
Maintains and update files/records, produces reports and various correspondence
Handles sensitive materials; maintain appropriate levels of confidentiality
Performs other duties and functions as assigned

**Qualifications**:
Previous office administration experience preferably within a large and complex financial services or similar organization
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office

**Education**:
Bachelor's/University degree or equivalent experience
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- **Job Family Group**: Business Strategy, Management & Administration
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- **Job Family**: Administrative Support
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- **Time Type**: Full time
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- Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

View the " EEO is the Law " poster. View the EEO is the Law Supplement.
View the EEO Policy Statement.
View the Pay Transparency Posting

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