Operation Executive

1 day ago

Calicut Kerala, India IITS (Institute of Integrated Training and Studies) Full time

The **Operations Executive** will play a pivotal role in supporting the operational functions of the organization, ensuring smooth and efficient workflows across departments. This role involves a combination of administrative, logístical, and operational responsibilities, requiring a proactive, detail-oriented, and organized individual. The Operations Executive will work closely with the Assistant Operation Manager to implement processes, resolve issues, and contribute to the overall efficiency of operations.

**Key Responsibilities**:

- **Operational Support**:

- Assist in planning, executing, and monitoring daily operational activities.
- Facilitate effective communication between departments to ensure seamless workflows.
- **Logistics Coordination**:

- Oversee the scheduling and allocation of resources, including personnel, materials, and equipment.
- Ensure timely distribution of academic and operational materials.
- **Data Management**:

- Maintain and update operational databases, ensuring data accuracy and accessibility.
- Prepare reports and analyze data to support decision-making and operational improvements.
- **Event and Activity Coordination**:

- Assist in organizing and coordinating events, meetings, and training sessions.
- Manage logistics, including venue booking, participant communication, and material preparation.
- **Vendor and Stakeholder Management**:

- Act as a primary point of contact for vendors and external stakeholders.
- Assist in negotiating contracts and monitoring vendor performance.
- **Compliance and Documentation**:

- Ensure adherence to organizational policies and procedures.
- Maintain accurate records and documentation for audits and reporting.
- **Problem Resolution**:

- Address operational issues promptly and escalate complex problems to the Assistant Operation Manager when necessary.
- Implement corrective actions to prevent recurring issues.
- **Process Improvement**:

- Identify inefficiencies in operational processes and propose solutions.
- Support the implementation of new systems or procedures to enhance productivity.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Operations Management, or a related field.
- **Experience**: 2-4 years of experience in operations, logistics, or administrative roles.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and operational software.
- Analytical mindset with problem-solving capabilities.

**Job Types**: Full-time, Permanent

Pay: ₹13,000.00 - ₹17,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time

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