Executive Assistant

4 days ago

Wadala Mumbai Maharashtra, India E-Con Packaging Pvt Ltd. Full time

**Roles and Responsibility**

**1. Calendar Management and Scheduling**:

- Manage the Director's calendar, coordinating meetings, appointments, and travel arrangements
- Prioritize and schedule appointments, meetings, and conferences based on importance and urgency
- Ensure the Director is well-prepared for meetings by gathering necessary materials and briefing documents

**2. Communication and Correspondence**:

- Draft and prepare correspondence, reports, presentations, and other documents as requested
- Maintain effective communication with internal and external stakeholders on behalf of the Director

**3. Information and Data Management**:

- Collect, organize, and maintain confidential and sensitive information, records, and files
- Ensure the proper filing and retrieval of important documents and records

**4. Meeting and Event Coordination**:

- Coordinate and make arrangements for meetings, conferences, and events
- Prepare agendas, distribute materials, and take minutes during meetings as required

**5. Travel Arrangements**:

- Coordinate and make travel arrangements for the Director, including flights, accommodations, and ground transportation
- Prepare travel itineraries, documents, and coordinate with relevant stakeholders for seamless travel experiences

**6. Project and Task Management**:

- Assist the Director in managing and tracking various projects, initiatives, and tasks
- Coordinate with cross-functional teams and stakeholders to ensure timely completion of projects
- Provide administrative support and follow-up on action items as needed

**8. Other Duties**:

- Act as a liaison between the Director and other departments, executives, and external parties
- Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information
- Perform other ad-hoc duties and responsibilities as assigned by the Director

**Qualifications and Skills**:

- Bachelor's degree or equivalent work experience
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks, prioritize effectively, and meet deadlines
- Exceptional attention to detail and problem-solving skills
- Discrete, professional, and able to maintain confidentiality
- Excellent interpersonal skills

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

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