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Admin Executive

2 weeks ago

Delhi Delhi, India Lady Bamford Foundation Full time

Job purpose

Lady Bamford Foundation (LBF) is a CSR arm of JCB India Limited. LBF has been working towards creating a better quality of life for vulnerable communities since the year 2000. This is done through interventions in the field of Education, Employable skills and Engagement with community. The activities are implemented in villages near JCB plants across four locations viz. Ballabhgarh, Jaipur, Pune and Vadodara.

LBF’s professional staff works closely with various stakeholders such as NGOs, JCB, Panchayats, Government authorities and villagers. The internal and External communication therefore is crucial for smooth flow of information.

**Position Overview**The Executive will work with all three CSR entities to **support**in the fulfilment of following tasks; **Communications**:
**Duties and responsibilities**The Executive will work with all three CSR entities to **support**in the fulfilment of following tasks; **Communications**:
**Documentation and Verification**:

- Follow through the documentation process to ensure all documents meet the trust's policies and standards.
- Verify the accuracy and completeness of documents.
- Maintain organized records of all documentation.

**Budget Monitoring**:

- Assist in the monitoring of project and departmental budgets.
- Track expenditures and ensure they are in line with allocated budgets.
- Prepare budget reports and provide insights on budget utilization.

**Confidentiality Maintenance**:

- Handle sensitive information with the utmost confidentiality.
- Ensure that all documentation and information handling comply with the trust's confidentiality policies.

**Preparation of Standard Operating Procedures (SOPs)**:

- Develop and maintain SOPs for various administrative functions.
- Update SOPs as needed to reflect current practices and policies.

**Research & Documentation**:

- Conduct research to support administrative projects and initiatives.
- Document findings and prepare detailed reports.

**Proficiency in Tools**:

- Utilize Microsoft Excel and other software tools for data analysis, tracking, and reporting.
- Prepare presentations and documents as required.

**Field Visits**:

- Conduct field visits to monitor the progress of ongoing projects.
- Gather data and insights from field activities for reporting and analysis.

**Report Writing**:

- Prepare comprehensive reports on project outcomes, budget utilization, and other relevant topics.
- Present findings to management and stakeholders as required.

**Self-Development**:

- Engage in continuous learning and development opportunities.
- Attend workshops, training sessions, and seminars to enhance skills and knowledge.

**Qualifications**:

- Bachelor’s degree in business administration, Management, or a related field.

Other Skills - Proficiency in Microsoft Office Suite, especially Excel. Strong analytical, research, and report-writing skills. Excellent organizational and multitasking abilities. Ability to work independently and as part of a team. Strong interpersonal and communication skills. Willingness to travel for field visits as required. Languages
- Good command over English and Hindi languages
- Knowledge of CSR will be a plus.

Working conditions

**Job Types**: Full-time, Contractual / Temporary
Contract length: 12 months

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Morning shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person