Accounts Assistant

**Job Title**: Accounts Executive
**Department**: Finance & Accounts
**Reports To**: Accounts Manager/Finance Manager

**HR Contact**: 9841722283

**Job Summary**:
The Accounts Executive is responsible for handling day-to-day financial transactions, maintaining accurate financial records, and assisting in various accounting functions. This role involves managing invoicing, accounts receivable/payable, bank reconciliations, and providing support in financial reporting to ensure smooth and efficient financial operations.

**Key Responsibilities**:
**1. Invoicing & Accounts Receivable**:

- Prepare and issue invoices for tile sales, services, and projects.
- Record and track customer payments, ensuring timely follow-ups on outstanding receivables.
- Maintain accurate records of customer accounts and manage collections to minimize overdue payments.
- Coordinate with the sales team to resolve any discrepancies or issues related to invoicing.

**2. Accounts Payable**:

- Process vendor invoices, verify payment terms, and ensure timely payments to suppliers.
- Reconcile supplier statements and resolve any discrepancies in accounts.
- Maintain accurate records of accounts payable, including supplier contracts, purchase orders, and payment receipts.
- Monitor and manage credit terms with suppliers, especially those providing raw materials and tiles.

**3. Bank Reconciliation & Cash Handling**:

- Perform daily bank reconciliations and ensure all transactions are recorded accurately.
- Monitor and manage cash flow, including tracking petty cash expenses and maintaining cash registers.
- Assist in monthly bank reconciliations and report discrepancies to the Accounts Manager.
- Prepare daily cash flow reports to assist in managing the company’s liquidity.

**4. Financial Reporting & Analysis**:

- Assist in preparing monthly, quarterly, and annual financial statements and management reports.
- Analyze financial data to provide insights on sales performance, expense trends, and profit margins.
- Support the Accounts Manager in preparing budgets, forecasts, and financial projections.
- Maintain accurate and up-to-date records for all financial transactions in the accounting system.

**5. Tax Compliance & Filing**:

- Assist in the preparation and filing of GST, TDS, and other statutory returns as required by local regulations.
- Ensure compliance with tax laws and maintain accurate tax records.
- Coordinate with external auditors and provide necessary documentation during audits.

**6. Inventory & Cost Management**:

- Assist in inventory valuation and cost management for tile products and raw materials.
- Work closely with the inventory team to reconcile stock levels and update the accounting system accordingly.
- Monitor cost fluctuations in raw materials and provide insights to optimize purchasing strategies.

**7. Internal Controls & Compliance**:

- Implement and maintain internal controls to ensure the integrity of financial data.
- Review and suggest improvements in accounting processes to enhance efficiency and reduce errors.
- Ensure compliance with company policies, accounting standards, and industry regulations.

**Qualifications**:

- Bachelor's degree in Accounting, Finance, or a related field.
- Fresher's are welcome
- Proficiency in accounting software (Tally, QuickBooks, or ERP systems) and MS Excel.
- Knowledge of GST, TDS, and other tax regulations specific to the industry.

**Key Skills**:

- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to handle multiple tasks and meet deadlines.
- Strong organizational and time management abilities.
- Effective communication and interpersonal skills.
- Familiarity with financial reporting and general ledger functions.

**Working Conditions**:

- Full-time position with standard office hours; may require flexibility during month-end or year-end closing periods.
- Minimal travel may be required for meetings with vendors or branch audits.

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Porur, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Location**:

- Porur, Chennai, Tamil Nadu (preferred)

Work Location: In person