Department Coordinator

3 days ago

Gurugram Haryana, India TMF Full time

Job Summary:
The Department Coordinator plays a crucial role in supporting the efficient functioning of a specific department within the organization. This position involves coordinating various administrative tasks, facilitating communication, and ensuring the smooth operation of departmental activities. The Department Coordinator serves as a liaison between department members and other organizational units, contributing to the overall effectiveness and productivity of the department.

**Responsibilities**:
Administrative Support:

- Provide administrative assistance to department members, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and edit documents, reports, and presentations as required.
- Organize and maintain departmental records, files, and databases.

Communication:

- Serve as a central point of contact for the department, relaying messages and information to relevant parties.
- Facilitate communication within the department and with external stakeholders.
- Distribute important announcements, memos, and updates to department members.

Meeting Coordination:

- Schedule and coordinate departmental meetings, ensuring all necessary attendees are informed.
- Prepare meeting agendas, document minutes, and follow up on action items.

Project Assistance:

- Assist in the coordination and tracking of departmental projects.
- Collaborate with team members to ensure project milestones are met.

Resource Management:

- Manage departmental resources, including office supplies, equipment, and facilities.
- Work with relevant departments to address any resource needs or issues.

Event Coordination:

- Plan and coordinate departmental events, workshops, and training sessions.
- Arrange logistics, invitations, and necessary materials for successful events.

Budget Monitoring:

- Assist in monitoring and tracking departmental budgets.
- Collaborate with finance and procurement departments for budget-related activities.

Team Collaboration:

- Foster a positive and collaborative working environment within the department.
- Assist in onboarding new department members and provide support as needed.

Qualifications:

- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in administrative roles or coordination positions.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Familiarity with budget monitoring and basic financial processes.

Attributes:

- Attention to detail and accuracy.
- Proactive problem-solving skills.
- Ability to work independently and as part of a team.
- Strong time management skills.
- Adaptability and flexibility in a dynamic work environment.

**Job Types**: Full-time, Permanent

**Salary**: ₹20,000.00 - ₹50,000.00 per month

**Benefits**:

- Flexible schedule
- Internet reimbursement
- Paid time off

Schedule:

- Day shift
- Morning shift
- Night shift
- Weekend availability

**Experience**:

- total work: 5 years (preferred)

Ability to Commute:

- Gurgaon, Haryana (required)

Ability to Relocate:

- Gurgaon, Haryana: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 9870543905

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