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Administrative Executive

3 weeks ago

Vijayawada Andhra Pradesh, India Bloomingdale International School Full time

**Job Title: General Administrative Executive**

**Location: Penamaluru, Andhra Pradesh**

**Institution: Bloomingdale International School**

**Reporting To: Administrative Manager**

**JOB OVERVIEW**:
As Administrative Executive in schools, you will assist the School HOS, Admin Manager, Administrative officer in the areas of facilities, transport, staff accommodation, vendor management and general administration to ensure the smooth operation of the school.

Facilitating the administrative officer effectively in resolving all admin concerns and Supporting in all School Events.

Always ensure that the school uses its resources effectively and efficiently at all times and maintains a high quality of IB Standard of delivery of services and responsible for submitting regular reports to the administrative offer, HOS.

**JOB RESPONSIBILITIES**:
**1. TRANSPORTATION -**

Daily Works
- InCharge for Internal and external transport requirements.
- Supervise the dress code adherence of the bus staff.
- Supervise the cleaning of buses and updating the details in tracker - ADMIN-BIS-23-24-Transport Vehicles Cleaning Format.xlsx
- Sending buses on time and scheduled reaching time to school.
- Bus Related Issues from Parents - BIS Parents & Students Transport Guidelines.pdf
- Logbook maintenance and Tracking diesel filling of the buses - ADMN-BIS-23-24-Transportation Log details for the month.xlsx

Weely Works
- Preparation of indents regarding Bus Repairs

Monthly works
- Maintaining Student Transport Particulars

Yearly Works
- Assisting admin officer in buying or renewing Insurance and fitness, alerts will be received through MCB.
- Yearly buses route Planning along with admin officer

**2. ACCOMMODATION -**

Monthly Work
- Staff Accommodation Issues (Related to payments and Maintenance)

Yearly Works
- Maintenance of assets though inventory
- Arranging accommodation, food and transport for new joining staff at arrivals

**3. FACILITIES MANAGEMENT -**

a) HOUSEKEEPING
- Housekeeping in Sports Area, getting cleaning done for the aftermath events or activities from the previous day.
- Monitoring of Parking area, gates cleaning & outside the campus zone cleanliness.
- Assisting in Summer Indent preparation related repairs, or all summer related works in coordination with the admin officer and submitting report.

b ) SECURITY
- Booking verifications and Issuing guest cards for outsiders as per the booking slots.

c ) GARDENING
- Preparing monthly schedule of gardening works
- Execution of daily work schedule

d ) GROUND MAINTENANCE

DAILY WORKS
- Welcoming and implementing check out timings of Players as per booking.
- Playo cash/online payments collection and submit to the cashier before 10.00 am.
- Extra Amount to be charged for overtime and any damage.
- Issue/removing Equipment's for Players.
- Escalation of Issues related to ground.
- To oversee Swimming Pool maintenance in coordination with Ground in charge.

**PERIODICAL WORKS -**
- Assisting Admin Officer in updating timings as per the holidays on playo
- Supporting the Admin Officer in the upkeep and repair of the sports area, as well as the maintenance of equipment and inventory management.

Note
- Any other duties or assignment will be assigned by the Managers and Management Team as and when required.
- Work Time will be extended whenever assigned work is not completed.

**JOB QUALIFICATION**:
Graduate with Administration
- Experience of 3 Years and above in Administration and Building Maintenance in any reputed Educational Institutions.
- Excellent communication, presentation, and interpersonal skills
- Excellent organizational skills and initiative
- Creative problem-solving skills
- Excellent computer proficiency (Office 365, MS Office - Word, Excel, Google docs and Outlook)
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and

providing exemplary customer service.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

**PHYSICAL REQUIREMENT**:

- Ability to perform the essential job functions consistent safely and successfully with Bloomingdale Policies and standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with Bloomingdale policies and standards

Note - Work Timings must be followed as per company policy

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person