Accounting Clerk

Summary
- Ensures that three quotations have been obtained for all items purchased.
- Ensures thorough understanding of the SCALA system (Materials Management System).
- Monitors and ensures that Purchasing obtains up-to-date and accurate quotations.
- Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved.
- Participates in formal negotiations for annual or large contracts involving inventory items.
- Ensures that all goods delivered by suppliers are channelled to the Receiving Department.
- Ensures all scales are working properly.
- Ensures that all goods are not left unattended.
- Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager.
- Spot checks to ensure that goods are received as per specifications.
- Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures.
- Ensures all liquor bottles are stuck and stamped with the appropriate control labels.
- Audits monthly stock take and prepares stock reconciliation for all stockrooms.
- Prepares daily food and beverage actual/ potential cost report.
- Ensures that all monthly inventories purchased are in balance with the accounts payable.
- Prepares month-end cost audit report, which includes reconciliation of all storerooms.
- Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable.

**Qualifications**:
Graduate