Admin Executive

Inventia Technology Consultants Pvt Ltd (ITCPL) is rapidly growing IT Company with more than Ten years of experience working with the Public Utilities sector and IT services across India.

ITCPL is looking for various people for the role of Administrator.

Location: Noida

Job Responsibilities Include:

- Manage daily schedules and appointments for the executive team.
- Support various teams within the organization as needed, including but not limited to Human Resource, finance, and marketing.
- Prepare and edit correspondence, reports, and presentations.
- Overseeing daily operations of the office and managing office supplies and equipment, including ordering and restocking.
- Coordinating maintenance of office premises and equipment.
- Overseeing on-site event setup, coordinate events, meetings, and conferences.
- Take dictation and minutes and accurately enter data.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system.
- Oversee vendor management for facility services (cleaning & repairs)
- Addressing any issues related to office space, utilities, and safety.
- Liaising with building management
- Prepare and manage departmental budget and monitoring expenses related to administrative functions
- Handling monthly vendor invoices and purchase orders.
- Managing petty cash and expense reports.
- Preparing MMR for Management review.
- Assisting in planning and coordinating projects.
- Monitoring project timelines and deliverables.
- Overseeing all aspects of daily operations of the warehouse/store.
- Maintain optimal inventory levels and ensure stock is adequate and correctly displayed.
- Coordinate with suppliers and vendors to manage inventory orders and deliveries.
- Coordinate with suppliers and logistics to ensure timely replenishment of stock.
- Prepare and analyze operational reports for senior management review.
- Routine visit of stores at project sites/locations.
- Ensuring the guest house rooms and common areas are clean, tidy, and well-maintained.
- Conduct routine inspections of the property to identify maintenance issues.
- Address minor repairs and maintenance tasks at guest house
- Maintain accurate financial records for supplies such as grocery, vegetables, toiletries, linens and cleaning materials.
- Ensuring compliance with legal and regulatory requirements related to office operations.
- Identifying potential risks within administrative processes
- Manage agendas, travel plans and appointments for upper management
- Support bookkeeping and budgeting procedures for the company
- Create and update databases and records for financial information, personnel and other data
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Submit reports and prepare proposals and presentations as needed.
- Organize, supervise, and coordinate the work of housekeeping personnel on a day-to-day basis.
- Inspect and approve all supply requisitions for the housekeeping department, and to maintain par stock, inventory control, and cost-control procedures for all materials.

Check the reports filed and the registers maintained.

Maintain a time logbook for all employees within the department.

Be responsible for the redecoration and refurbishing of rooms, lobbies, and so on.

Provide a budget to the management and undertake budget control and forecasting.

Qualifications and Experience:

- Minimum graduate with 1-2 years of experience.
- Should have knowledge of Miscrosoft office
- Communication skills should be good (oral / written).
- Should be familiar with ERP / SAP (any tool).
- Monday to Friday
- Casuals.
- Bike compulsory (for males).
- Smart phone is compulsary

Pay: ₹20,124.78 - ₹25,477.85 per month

Schedule:

- Day shift

Work Location: In person