Admin and Finance Officer

ANNEXURE HR01

**Job Description**:
Role Title: Admin & Finance Officer Location: Raipur, Chhattisgarh
Reporting To: State Head Core / Field: Core

ORGANIZATION BACKGROUND:
Centre for Catalyzing Change (C3), is a not for profit organization that works to improve the lives of
women and girls in India. Through local partnerships and programs, C3’s proven approach to
development gives women, adolescents, especially young girls the tools they need to improve their
lives, as well as that of their families and communities. Our programs focus on increasing educational
and livelihood opportunities for adolescent girls, ensuring access to lifesaving reproductive health
information and services, and empowering women to become leaders in their communities and in
governance.

KEY ROLES & RESPONSIBILITIES:
Manage general office administration e.g. office lease, housekeeping maintenance, security,

procurement, vendor management, annual maintenance contracts, office records, office
equipment’s, files and office correspondence; ensuring all stock (including program and activity
material) register is maintained at state and district offices.

Organize conferences meetings and events and provide IT/ other support to the state office
Review incoming correspondence, collect and prepare necessary information for reply/action, and

draft and finalize responses;
Manage the travel of the office staff, including dealing with the travel agent; ensuring that the

travel approval process is being followed as per policies, hotel arrangements, car arrangements,
ticketing, managing the schedule of the visitors etc.

Manage/ reconcile petty cash for the state office and prepare SOE for the same and shared with
Delhi Office.

Undertake field travel for training, review of sub-grantees account and program monitoring as
necessary.

To verify all bills/ invoices/ claims / sub-grantees financial report and fund request before sending
the same to Delhi office. To check that all the required supporting is attached with the bills. Keep
records of all the bills etc. submitted to Delhi office and to track the same for its payments with
colleagues in New Delhi

Ensure attendance sheet for all training programs / workshop etc. are attached with the claims.
To support State Head and other staff members/ full time consultant in State Office on all financial

matters including preparation of budgets etc.
Support and guide field based staff on financial reporting matter, as when required.
Ensure orientation of new staff on office policies and reporting (financial).
To keep track of due dates of all financials reports to be submitted by sub-grantees as per agreed

sub-grant agreement.
Coordinate with Delhi office for all need-based state level procurement.
Be the point person for Delhi office for Procurement, Administration, Finance and HR related

matters.

Ensure timely submission of HR / Personnel related documents are submitted to Delhi HR as per
monthly timelines. Eg Manpower movements / New Joining documents / clearance documents
etc. Support in State level interviews.

To ensure that state office is compliant with all applicable laws (of State)
Undertake any other activities/responsibilities as given by the State Head or from the New Delhi

Office.

The position will report to State Head and dotted line reporting Finance Officer & Admin
Officer at New Delhi

Note: The roles and responsibilities mentioned above are not exhaustive. Role holder will be guided to perform
different tasks as necessitated by changing role within the organization and the overall objectives.

Required Qualifications & Skills:
Excellent communication, interpersonal and relationship building skills, with ability to work in
a multi-cultural environment

Excellent analytical and reporting skills
Motivated, energetic, thorough, and responsive to the needs
Ability to work independently and as a team player in a multi-cultural environment
Good working knowledge of computers/ software’s
Flexible attitude towards changing priorities and ability to multi-task
Strong initiative skill
Minimum 5-7 years of experience in social sector
Proficient in Tally, maintaining Invoice, bills, petty cash, Excel and releasing payments.
Practical understanding of Statutory mandates as per regulations.
Able to speak and read English, Hindi & Chhattisgarhi languages.

OTHER DETAILS:
and salary history.

must contain information about your current salary & benefits drawn (CTC).

C3 aims to be an equal opportunity employer. All applicants will be considered for employment without
attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability