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Assistant Company Secretary

2 weeks ago

Mulund West Mumbai Maharashtra, India Vertoz Advertising Limited Full time

**What we want**:
We are seeking an organized, proactive, and highly detail-oriented Assistant Company Secretary to support the Company Secretary in ensuring effective Corporate Governance, Compliance with Statutory Requirements, and smooth operations of the Company’s Legal and Regulatory Functions. The Assistant Company Secretary will assist in managing Board Meetings, Filings with Regulatory Authorities, and ensuring adherence to Corporate Laws and Internal Policies.

**Who we are**:
Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies.

**What you will do: Corporate Governance and Compliance**:

- Assist the Company Secretary in ensuring that the Company complies with the Corporate Governance norms, provisions of the Companies Act, 2013, SEBI Regulations, Income Tax Act, Foreign Exchange Management Act (FEMA), and other relevant Legal Frameworks.
- Draft and maintain the Corporate Records such as the Board Minutes, Resolutions, and Statutory Filings.
- Assist in ensuring timely Compliance with Filing Requirements, including the preparation and submission of forms to Regulatory Authorities such as the Stock Exchange, ROC, SEBI and other Regulatory Bodies.
**Board and Committee Support**:

- Assist in the preparation and distribution of Agendas, Notices, and Board Papers for Board Meetings and Committee Meetings.
- Maintain and update the schedule of Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
- Ensure proper documentation of Minutes of Board Meetings, Shareholders Meetings, and Committee Meetings.
- Help with the preparation of Board packs and ensure timely circulation of Meeting documents.
**Statutory Records and Filings**:

- Maintain and update the Company’s Statutory Registers, including the Register of Members, Directors, Shareholders, and other records required under the Companies Act.
**Corporate Secretarial Services**:

- Handle the Company’s Legal Documents, including Certificates, Agreements and Contracts.
- Liaise with External Auditors, Legal Advisors and Regulatory Authorities, as required.
- Coordinate and facilitate the Annual Compliance Audits and Regulatory Inspections.
**Shareholder and Investor Relations**:

- Maintain communication with Shareholders and Investors, ensuring that their queries are addressed promptly and in line with Corporate Policies.
- Assist in organizing Shareholder Meetings, including AGMs, EGMs, and Special Meetings, including Notices, Proxy Forms and Minutes.
- Assist in the handling of Shareholder queries and requests for information regarding the Company’s Shareholding, Dividends, etc.
**Corporate Restructuring and Other Transactions**:

- Assist in preparing Documents for Corporate Restructuring, Mergers, Acquisitions, and other Transactions, ensuring that all necessary Approvals, Filings, and Documentation are completed.
- Support in maintaining records related to Corporate Restructuring and Company Policies.
**Regulatory Updates and Reporting**:

- Stay updated on changes in Corporate Laws, Governance Practices and Regulatory Requirements and Communicate such updates to the Company Secretary and relevant Stakeholders.
- Assist in preparing and filing Reports with Regulatory Authorities, such as Compliance Reports, Quarterly Filings, etc.

**Requirements**:

- Experience: 0 - 1 year (Fresher CS)
- Associate Member of the Institute of Company Secretaries of India (ICSI). Additional legal or accounting qualifications are a plus.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹400,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person