Accounts Coordinator

Published 2024-11-26

**About Quest Alliance**:
At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators.

We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training.

**Role & Responsibilities**:
**1. Petty Cash Management**:

- Manage and reconcile office petty cash to ensure sufficient funds are always available.
- Process payments following the guidelines outlined in the Finance Manual.
- Maintain accurate and up-to-date records of all transactions.

**2. Bank Reconciliation and Cash Float Management**
- Perform monthly bank statement reconciliations.
- Conduct weekly reconciliations of cash floats issued.
- Reconcile vendor, party, and staff advances on a monthly basis.

**3. Voucher and Payment Preparation**
- Prepare and process payment/journal vouchers.
- Verify the accuracy of calculations and validate supporting documents.
- Ensure compliance with established finance procedures.
- Prepare cheques, manage banking activities, and process timely payments for contracts and agreements, such as telephone and internet bills.
- Ensure vendor payments are processed and dispatched promptly.
- Serve as the point of contact for credit card transactions.

**4. Filing and Record Management**:

- Maintain an organized filing system for both hard copies and digital records.
- Ensure all accounting software and cloud data are periodically backed up (weekly basis).
- Maintain an updated cheque inward/outward register.
- Keep accurate records of legal, statutory, and tax-related documents.

**5.Data Entry and Banking Operations**
- Record accounting entries promptly in accounting software.
- Liaise with banks to ensure smooth operations, including updating authorized signatories.
- Manage statutory payments and compliance (e.g., TDS, EPF, ESI, PT).
- Oversee accounting for payroll-related transactions.

**6. Relationship Management**
- Ensure key state and district office staff clearly understand finance processes and provide necessary support.
- Respond promptly to employee and stakeholder queries.
- Serve as the point of contact for ATLAS and ZOHO Expense Management tools.
- Participate in or lead internal stakeholder meetings alongside the People team to address queries or challenges.

**Required Skills and Experience**
- Bachelor’s degree with a minimum of 5 years of relevant experience.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Knowledge of accounting software is a plus.
- Enthusiastic, proactive, and capable of taking on challenges and leading initiatives.
- Exposure to or experience in the education or youth development sectors is advantageous.
- Strong communication and interpersonal skills.
- Flexible, self-motivated, and an energetic team player.
- Ability to work both independently and collaboratively with diverse teams.

**Contact**:
**To Apply**:
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**About the Team and Culture**

Everyday is a Friday - How we make our workplace fun

Quest Day - Our Bday celebrated with people we love, and there is food & music

What our partners & collaborators say? - see here

Annual All Staff Meet - From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.

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