Executive Assistant

2 weeks ago

Bengaluru, India NVK Staffing Solutions Full time

Greetings from NVK Staffing Solutions,

We are hiring for **Executive Assistant** for Bangalore Location.

**Location**: Koramangala

**Experience **Experience: 3+ Years as Executive Assistant

**Basic Function**
- The Executive Assistant provides high-level administrative support to the Managing Director with the day-to-day business of the organization including scheduling meetings and maintaining MD’s calendar, preparing correspondence, coordinating travel, other related functions.
- This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients and staff under the direction of the Managing Director.
- This individual is a self-starter, extremely organized and has a keen eye for detail and highly developed problem-solving skills.

**Principal Responsibilities**
- Provides full administrative assistance to the Managing Director.
- Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.
- Maintains MD’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
- Prepares MD’s mileage expense report.
- Conserves MD’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
- Maintains director, board and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.
- Assists local government leaders with performance ticket requests and delivery.
- Maintains personnel and customer confidence and protects operations by keeping information confidential.
- Reconciles corporate credit card statements and provides required back-up.
- Research flights and books artist and staff air travel.
- Maintains airline and corporate restaurant sponsorship accounts and prepares required reports for annual audit.
- Maintains certain Festival CD inventory and book inventory.
- Assists director, donors, and other VAF departments at Festival performances and receptions.
- Contributes to team effort by accomplishing related results as needed.

**Work Schedule**

Monday through Saturday, 9 AM to 6 PM

During the Festival season and periods of high work volume, extra workday and evening hours as necessary.

**Skills/Qualifications**
- Degree in a related field or equivalent experience

**Salary**: ₹300,000.00 - ₹800,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Speak with the employer**
+91 9493449546
- Health insurance

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