Front Office Executive

4 days ago

Jubilee Hills Hyderabad Telangana, India Siate Felici School Full time

**Key Responsibilities**:

- Greet and assist visitors, parents, students, and staff in a friendly and professional manner.
- Answer and direct phone calls, take messages, and respond to general inquiries.
- Maintain the school’s front office area to ensure it is organized, clean, and welcoming.
- Handle incoming and outgoing mail, packages, and couriers in a timely manner.
- Manage school calendars, including scheduling appointments, meetings, and parent-teacher conferences.
- Maintain accurate records of visitors and staff attendance.
- Assist with student attendance and tardiness records.
- Handle student pick-up and drop-off procedures, ensuring student safety and effective communication with parents.
- Assist with administrative duties, such as filing, photocopying, and preparing documents.
- Coordinate communication between teachers, parents, and administration.
- Help maintain and update school databases and student records as needed.
- Assist with coordinating school events, meetings, and parent communication.
- Ensure smooth operation of the school’s front office systems, including managing supplies and equipment.
- Provide general clerical and administrative support to school leadership and faculty.
- Handle sensitive information with confidentiality and discretion.
- Ensure adherence to school policies and procedures in all aspects of office operations.

**Qualifications**:

- Proven experience as a Front Office Executive, Administrative Assistant, or similar role in a school or educational institution.
- Excellent communication skills, both verbal and written.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Proficiency in office management software (e.g., MS Office Suite, Google Workspace, etc.) and experience with school management systems
- Ability to maintain a professional demeanor while handling stressful situations.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills and the ability to interact positively with students, parents, staff, and visitors.
- Prior experience working in a school environment or educational setting is essential.
- A high school diploma or equivalent required; additional qualifications in office administration or relevant field are a plus.

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 01/04/2025

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