Front Desk and Admin Executive

2 weeks ago

Mumbai, India Pioneer Management Consultant Full time

**Employment Type**: Permanent

**Key Skills**: Admin,Front Desk,Vendor Management,Travel Management,Hotel Booking,Housekeeping

**Location**: Mumbai

**Functions**: Facility Management

**Detail Job Profile**:
**About Client - Manufacturer and Distributor of Home Cleaning Solutions**

**(Please Note:

- This position is on 3rd Party Payroll yearly Renewable contract)**

**Position**: Front Desk and Admin Executive

**Location**:Mumbai

**Reporting To**: Manager HR & Administration

**Reportees**:4

**Criteria**: Any Graduate with 2+ years of experience in Front Desk and Admin role.

**Desired Behaviour**:
**Value for Customer-**Understands and Support employee’s needs and expectations.

**Innovation-**Develop new or improved processes, methods, systems for employee benefits

**Drive and Execution-**Shows initiative and a positive attitude to get things done. Works effectively and delivers results.

**Communication-**Communicates clearly, effectively and respectfully to convey information

to individuals or groups.

**Accountable-**Highly reliable without supervision.

**Job Purpose-**To lead the Front desk services and manage day to day operational Matters, facilitate and Executive Administration related activities

**Key Responsibilities**:
**Vendor Management -**Ensure periodic renewal of AMC/ Service agreements. Identify vendors and negotiate effectively.

**Travel & Accommodation Support**-Ensure timely booking of domestic /international travels and accommodation.Visa Processing ,coordination with travel agents/Hotels in a cost effective ways.

**Courier Administration -**Ensure smooth, accurate & cost-effective courier distribution.

**Office Boy and HK administration -**Ensure Office boys and HK boys are performing their assigned tasks effectively.Their leave & Shift administration.Ensure cleanliness and hygiene of the premises.

**Front Desk -**Punctual to the office timings and respond calls appropriately. Take adequate messages when required. Should have knowledge of EPBAX system.

**Additional Responsibilities**:

- Maintain adequate inventory of office supplies, stationary cost effectively.
- Greet, assist /direct visitors (ensure that outstation visitors are properly taken care).
- Assist in arranging meetings, corporate events, HSE initiatives and training programmes.
- Prepare MIS
- Support HR in various Employee Engagement initiatives.

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