Billing Executive

1. **Billing and Invoicing**:

- Prepare and generate E-Invoices & E-way bills based on sales orders, contracts, or other related documentation.
- Ensure the accuracy of E-Invoices, including taxes, discounts, and other applicable charges.
- Monitor and track overdue payments and follow up with customers for timely collections.
- Ensure that all required documents (e.g., invoices, packing lists) are attached and accurate before dispatch.
- Coordinate with the production team to ensure that the right products are picked and packed for delivery.

2. **Dispatch Management**:

- Organize and schedule dispatch operations, co-ordinate with transporter for dispatch of goods on time
- Ensure the timely dispatch of goods based on customer orders and shipping schedules.
- Monitor shipment progress and track the movement of goods to ensure timely delivery.

3. **Record Keeping and Documentation**:

- Maintain and update billing records in the accounting system.
- Ensure all billing documents are filed and stored in an organized manner.
- Update client information and payment history regularly in the system.
- Update inventory systems and databases to reflect the dispatched items and quantities.

4. **Payment Processing**:

- Process payments received from clients, ensuring correct allocation to respective accounts.
- Coordinate with the finance department to reconcile payments and outstanding balances.

5. **Handling Customer Inquiries**:

- Respond to customer inquiries related to billing issues, disputes, and clarifications.
- Resolve billing discrepancies in a timely manner and escalate unresolved issues to senior management.
- Work with the sales or customer service team to ensure accurate billing details.

6. **Reporting**:

- Prepare and provide billing-related reports to management as needed.
- Assist with financial reporting related to revenue recognition, aging reports, and financial audits.

7. **Compliance and Taxation**:

- Ensure that all billing processes comply with relevant tax laws and regulations.
- Work with the accounting team to ensure that applicable taxes are correctly applied.

8. **Collaboration**:

- Collaborate with other departments (sales, finance, and customer service) to ensure a smooth billing process.
- Participate in process improvement initiatives to streamline billing procedures.

**Required Skills and Qualifications**:

- **Education**: A Bachelor's degree in Commerce, Accounting, Business Administration, or a related field is preferred.
- **Experience**: Minimum 1-2 years of experience in billing, accounting, or a related field.
- **Technical Skills**:

- Proficiency in accounting software (Tally Prime).
- Familiarity with Microsoft Office Suite (Excel, Word).
- Knowledge of invoicing systems and financial procedures.
- **Attention to Detail**: Strong focus on accuracy, ensuring that invoices and financial records are correct.
- **Communication Skills**: Ability to effectively communicate with clients and internal teams to resolve billing-related issues.
- **Problem-Solving Skills**: Ability to handle billing discrepancies and offer solutions.
- **Time Management**: Capable of handling multiple tasks, ensuring that billing deadlines are met.

**Preferred Skills**:

- **Experience in the industry**: Experience in manufacturing industries may be advantageous.
- **Certifications**: Certification in accounting (Tally) may be preferred.

Pay: Up to ₹15,000.00 per month

Work Location: In person