Admissions Officer @ Vibgyor School, Hennur

**Purpose of the role**:
The Relationship Officer in Centres shall act as an interface with the outside world & create value in: Increasing Student Admissions, Communication and Coordination with Parents, Publicity and Public Relations work for the Centres.

**Key Responsibilities of the role**:
1. Will be responsible for the overall functioning of the Relationship Cell. He/She shall act as a single point of contact for the department. He/She shall act as a Team Lead for the Department.

2. S/he shall act as a Mentor and a Coach to the Relationship Executives and Front Office Executives reporting into him/her.

Pre Admission Preparation:
1. Knowledge of Strengths & USPs of the School, Overview of competitors, Curriculum details, Facilities of the School, Admission Policies.

2. Ensure Admission Kits are prepared as per guidelines and maintained in appropriate quantity at all times.

3. Ensure that all the relevant brochure/information is kept accessible for prompt distribution.

4. Curriculum Details along with Discovery Charts to be kept prepared & accessible at all times.

5. Responsible for all Promotional activities for student admission-within and outside School.

6. Tracking and maintaining records of : Competitor's admissions Kits, fee structure, student strength, flyers, posters, marketing material and any relevant data.

Inquiries

1. Addressing, handling or re-directing queries with regards to admission, PSA, Kids Club, Tours, VIVA, Hostel, etc. appropriately and on time.

2. Informing the parents of fee structure & School timings.

3. Assisting parents in selection of Boards.

4. Fixing up interviews for parents (seeking admission for their children), who face difficulty in opting for boards (ICSE,CBSE & CIE), with the Coordinators

5. Making follow up calls for enquiries received through mails, telephone or walk-in.

6. Maintaining admission registration file.

7. Post registration, taking the parents on a School tour.

8. Coordinating with administrator, counsellor for interviews for the pre-primary admissions, arranging for the competency test for primary and secondary students and communicating the feedback on time.

9. In case of appointment cancellation, informing the Parent/Coordinator/Counsellor/Administrator/Principal and closing the loop.

10. Communicating the result of the Tests and Interview to all parents on time.

11. Assisting the parents in selection of all optional facilities (Bus, Canteen, PSA, Kids Club)

12. Handling the admissions which are located out of the city, coordinating with parents on phone regarding the admission forms and documents etc.

13. Acknowledge the Admission form and send it to the Principal for approval & coordinate with fees dept. for collection of fees.

Post Admission

1.Scrutinizing and Checking the admission forms post admission to ensure all documents are in place.

2. Calling up the parents in case of missing documents & ensuring all documents are in place.

3. Handling admission cancellation, transfers etc.

4. Informing the respective Coordinator regarding the new admission.

5. Co-ordinate with parents for Coffee Meet including sending invites to Parents for the Meet. Anchoring the Coffee Meet for Non academic topics.

6. Post joining providing the students with the ID cards & ensuring parents of Pre Primary students get bearer cards.

7. Post Joining introducing ,escorting and handing over the child to the specific Coordinator.

Updating forms & allotting house divisions.

LC Application Process

2. Coordination with various departments for generation of LC.

3. Entering in ERP system with remark 'Sent to Authority'

QUERY AND GRIEVANCE REDRESSAL PROCESS

1. Resolving all academic and non academic queries and grievances of parents.

2. Escalating all unresolved grievances to the respective departments.

3. Ensuring resolution and closure of all grievances

4. Maintaining an updated record of all the grievances handled.

MISCELLENEOUS ACTIVITIES

1. Responsible for creating and maintaining monthly Roster, Shift Working, Weekly Offs,

2. Compensatory Offs for the Relationship Cell.

3. Actively participate in Annual Festival of VIBGYOR.

4. Fixing up appointments for Principal, Coordinators, teachers etc.

5. Issuing Bonafide & School Leaving Certificates.

6. Arranging for the attestation of Mark sheets.

7. Maintaining a complaint register for Uniforms & Canteen

8. Assisting in School promotion related activities and competitions within the School premises.

9. Coordinate/Promote: Summer Camps, Day Care, PSA ACTIVITY.

KEY PERFORMANCE INDICATORS

1. Performance Ratio (Enquiries to Admissions)

2. Updating accurate and complete data on ERP

3. Quality of response to enquiries

4. Quality of Interfacing with Parents/Students

5. Accuracy of shift planning.

6. Attrition in the team.

7. Speed and accuracy of Pre and Post admission activities.

8. Quality of participation in organizing VIVA, Coffee Meet and other School events.

**Salary**: ₹3