Transport Executive

JLL supports the Whole You, personally and professionally.
ERT support executive, Transport
Account Management - Work Dynamics (India)
**What this job involves**:
Putting safety in your hands
First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.
Site operations Management
Night cab transport tracking
Alerts Monitoring and action to be taken on alerts
Liase with respective transport team across cities
Ensure to collate all company required statutory documents, licenses pertaining to vehicle and driver
Ensure to brief safety precautions on daily basis and preserve records
Interact with internal customers and ensure customer satisfaction
24/7 reachability in case of any emergency support
Report Management
Plan and maintain repository for all data / information
Prepare business reports to help the client for decision making
Suggest / Recommend changes or inputs required to enhance / optimize process
Ensure routine update of database for future reference
Data Management
Store and restore all data as required by client
Share required data for audits within stipulated period
Maintain data as per data retention polity
Vendor Management
Ensure service provider supervisors are available in the sites before night operations
Ensure to brief the supervisor on safety aspects
Ensure a property risk management program including audits is implemented and maintained
Any incidents to be recorded and shared with CAPA reports
Client visit / Leadership visit
Ensure to collate the travel plans
Ensure to inform the service provider in advance for preparations
Ensure timely availability of vehicles with transport and cleaning protocols
Ensure to coordinate with Landlord and Physical Security for smooth entry and exit
Training and Development
Ensure to complete mandatory trainings for self as per organization requirement and appraisal
Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
Preserve training records and materials for future reference
Audit management
Preserve all the documents, financial invoices, receipts, reports, records in required format
Keep updating the records as and when the month activity gets over
Participate in the audit programs effectively and share the relevant documents
Ensure to get positive feedback and outcome to avoid NCs and observations
Being dedicated to great results
You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.
A typical day for you also involves contact with vendors—reviewing their services and coordinating with them for the resolution of any service issues.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.