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Office Administrator

3 weeks ago

Ernakulam, India Westworld Academy Full time

**Job Summary**:
The Administrative Assistant plays a crucial role in supporting the smooth functioning of the office by providing administrative and clerical support to ensure efficient operations. This role involves managing various tasks, maintaining office organization, and assisting with day-to-day activities to enhance overall productivity.

**Responsibilities**:
**Office Organization**:Maintain a well-organized and tidy office space.
Manage and order office supplies as needed.
Coordinate and schedule meetings, appointments, and conferences.

**Communication and Correspondence**:Answer and direct phone calls in a professional manner.
Draft, edit, and proofread documents, letters, and reports.

**Data Entry and Record Keeping**:Enter and manage data in databases and spreadsheets.
Maintain accurate and up-to-date records of important documents.
Assist in the preparation of reports as required.

**Calendar Management**:Coordinate and manage executive calendars, including scheduling and rescheduling appointments.
Remind team members of upcoming deadlines and meetings.

**Travel Coordination**:Arrange travel accommodations, including flights, hotels, and transportation.
Prepare travel itineraries and ensure all necessary arrangements are in place.

**Meeting Support**:Prepare meeting agendas and materials.
Take and distribute meeting minutes.
Set up conference calls and video conferences.

**File Management**:Organize and maintain physical and electronic files.
Ensure confidentiality and security of sensitive information.

**Assistance to Executives**:Provide support to executives and managers as needed.
Assist in special projects and initiatives.

**Customer Service**:Greet and assist visitors in a friendly and professional manner.
Address inquiries and provide information to clients and stakeholders.

**Problem Solving**:Identify and address issues or challenges proactively.
Collaborate with team members to find solutions to operational problems.

**Qualifications**:

- Bachelor's degree or equivalent; additional education or certification is a plus.
- Proven experience as an administrative assistant or in a relevant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.

**Job Types**: Full-time, Fresher

**Salary**: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Work from home

Application Question(s):

- Are you proficient in English (for dealing with clients and customers)?

**Experience**:

- Microsoft Office: 1 year (preferred)