Purchase Executive

4 days ago

Surat Gujarat, India NORTHERN STAR ENGINEERING Full time

Objective:
To ensure strategic procurement of quality materials at competitive rates within defined timelines, efficient vendor management, strong documentation practices, and alignment with accounting and operational requirements.

Role & Responsibility

1. Purchase Order (PO) Generation & Approval
- Every Purchase Order must have prior approval and signature from the Director/Sir.
- Raise PO only after confirming material requirement from site/store.
- Ensure proper material specification, rate, quantity, and delivery terms.
- Maintain sequential PO numbers and digital logs.

2. Vendor Management & Sourcing
- Identify and onboard new vendors for required categories.
- Maintain an updated Vendor Database with contact, GST, payment terms, and product list.
- Attend local or national trade fairs/events/exhibitions to explore new vendor options.
- Do daily research for new items, innovations, or substitutes.
- Submit a Monthly Vendor Report with details of new vendors contacted and evaluated.
- Conduct a competition/market study for pricing and product benchmarking.

3. Negotiation & Cost Optimization
- Focus on increasing vendor credit days without compromising quality.
- Compare multiple vendors for the same material - minimum 2 quotes.
- Maintain a Vendor Comparison Sheet for each purchase.
- Get brownie points for saving cost through better negotiation and terms.

4. PI (Proforma Invoice) & Timely Delivery
- Raise PI within 2 days of PO approval.
- Accountant must have access to the Purchase Master Sheet and PI details.
- Track delivery deadlines from vendors (max 5 days for most items).
- Ensure proper follow-ups to avoid project delays.

5. Bill Handling & Documentation
- No bills or challans should be received at the site or store.
- Ensure the vendor couriers all bills directly to the office.
- Personally verify delivery of all physical bills to the Accountant.
- Maintain and update the Purchase Excel sheet daily.
- Do daily entry of vendor bills received at the office.
- All PO, PI, and bill files should be scanned and backed up monthly.

6. Coordination & Communication
- Coordinate with the store, accountant, operations, and project team for material planning.
- Share daily purchase updates to the management.
- Support project team by ensuring materials are ordered in advance.
- Respond to queries regarding material status promptly.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

Work Location: In person

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