Expert- Procurement Operations

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**Expert - Procurement Operations**

**POSITION PURPOSE**

The Procurement Operations (Expert / Sr. Expert) will be responsible for executing and optimizing procurement activities, ensuring effective procurement of goods and services. This role requires a deep understanding of procurement processes, strategic sourcing, and supplier management. The incumbent will be responsible for a wide range of activities, from handling purchase requisitions in Ariba for low-value requests across various countries, to fluid communication with stakeholders, and managing supplier risk assessments and performance. This role also requires close collaboration with the Coordination Manager and various teams to deliver value and optimize procurement operations.

**KEY RESPONSIBILITIES**:

- **Procurement Execution**: Conduct thorough compliance checks for purchase requests (PRs) across different value tiers, ensuring adherence to company standards and policies. Handle PRs and POs in procurement systems (e.g., Ariba, SAP), ensuring accuracy in terms of price, quantity, and terms (like incoterms). Assist in creating new vendors, updating vendor details, and managing vendor block/unblock requests, ensuring accurate and up-to-date vendor data.
- **Operational Support**: Provide support in various operational activities such as order status checks in SAP, PO reopening for necessary adjustments, and handling quotation requests to ensure the best supplier selection.
- **Approval Requests**: Handle approval requests from procurement systems, including payment terms, new supplier requests, and advance payments, ensuring all procurement activities comply with company standards.
- **Strategic Sourcing**: Drive strategic sourcing initiatives by identifying and selecting suppliers, negotiating terms and conditions, and ensuring alignment with business objectives. Leverage market intelligence and data analytics to inform sourcing decisions and develop sourcing strategies that deliver value.
- **Supplier Selection and Negotiations**: Challenge and select suppliers while negotiating better terms and conditions, particularly for higher-value items with the involvement of External Procurement Service Providers.
- **Contract Management**: Support activities related to contracts, including amendments, extensions, and terminations, ensuring compliance and efficiency in the contracting process.
- **Supplier Relationship Management**: Build and maintain strong relationships with key suppliers and stakeholders. Monitor supplier performance and address any issues or non-compliance.
- **Risk and Sustainability**: Conduct supplier risk assessments and sustainability checks, ensuring suppliers align with company standards for financial stability, compliance, operational risks, and sustainability practices.
- **Stakeholder Engagement**: Engage with stakeholders to understand and meet their procurement requirements effectively. Provide administrative support, including handling queries about agreement content, stakeholder queries, and taxonomy guidance.
- **Data Analysis & Reporting**: Analyze procurement data to identify trends, opportunities, and areas for improvement. Prepare and present regular reports on procurement activities, savings, and supplier performance. Utilize procurement software and tools to enhance data accuracy and reporting capabilities.

**KEY WORK RELATIONS**:

- **Internal**: Coordination Manager, Procurement Operation Specialist, Country Partner, Global Operational Teams, Business Users, Requesters.
- **External**: External Procurement Service Providers.

**WHO YOU ARE**:

- Educational Background: Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Experience: Minimum 5 years of experience in procurement operations or supply chain management with focus on strategic sourcing.
- Technical Skills: Proficiency in procurement systems (e.g., SAP, Ariba) and Microsoft Office Suite.
- Strategic Sourcing Experience: Demonstrated experience and knowledge in strategic sourcing, including supplier negotiations, market analysis, and sourcing strategy development.
- Languages: Proficiency in English is required; other languages are an advantage.
- Soft Skills: Effective communication and collaboration, problem-solving skills, analytical skills, attention to detail, and time management.
- Other Skills: Accountability, stakeholder manag