Administrative Executive

7 days ago

Rajarhat Kolkata West Bengal, India Anytime Fitness Full time

**Industry**: Health & Fitness / Gym

**Employment Type**: Full-time

**Age Limit**: 22 to 30 years

**Educational Qualification**: Graduate in any stream (minimum qualification)

**Job Summary**

We are seeking a highly organized with experience of 4 to 6 years, proactive, and resourceful Administrative Executive to the CEO in the fashion and acting industry. This role requires someone who thrives in a fast-paced, creative environment, is skilled in multitasking, and has a keen understanding of the unique demands of both the fashion and entertainment worlds. You will act as the right hand to the CEO, managing schedules, communications, events, and personal matters to ensure optimal productivity and efficiency and also promotes the Being Iban brand in the community.
- Strong interpersonal and communication skills
- Energetic, self-motivated, and goal-oriented
- Passionate about health, fitness, and lifestyle improvement
- Background in fashion, media, entertainment can be preferable.
- Fluency in multiple languages is a plus.

**Key Responsibilities**

**1. Executive Support**:

- Manage and maintain the CEO’s calendar, including scheduling meetings, travel, and appointments.
- Organize and prioritize daily tasks and follow-ups.
- Liaise with internal departments, industry contacts, and stakeholders & Government Authorities.
- Attend meetings and take minutes where required.

**2. Travel & Event Coordination**:

- Book and manage complex travel arrangements (local and international).
- Organize logistics for events, fashion shows, press tours, shoots.
- Ensure the CEO is fully briefed, prepared, and styled for each engagement.

**3. Communication & Relationship Management**:

- Act as a primary point of contact between the CEO and external parties including agents, publicists, designers, casting directors, etc.
- Manage high-volume calls, messages, and media requests professionally and discreetly.

**4. Sales & Business Development**:

- Support the CEO in managing client relationships in fashion, entertainment, modeling agencies, and casting networks.
- Handle personal projects and confidential matters with discretion.
- Coordinate outreach to fashion brands, production companies, influencers, and agencies to pitch services or collaborations.
- Track sales leads, prepare sales reports, and update CRM systems regularly

**5. Brand & Social Media Support**:

- Support CEO’s brand activities and personal branding efforts.
- Coordinate with All the ventures along with digital teams for social media content, brand campaigns, and partnerships.

**Required Skills & Competencies**
- 4+ years’ experience as a Personal Assistant or Executive Assistant
- Excellent organization, multitasking, and time management skills.
- Strong verbal and written communication skills. High discretion and professionalism.
- proficient in Google Workspace, Microsoft Office, calendar tools, and social media platforms. Flexibility to work outside standard hours and travel as needed.

**Job Type**: Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement

Work Location: In person

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