Facilities Executive

JLL supports the Whole You, personally and professionally.
What this job involves
Delivery of Client Satisfaction
Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables..
Provide all administrative support to the Facilities Management team at the assigned location
To ensure timely and accurate completion of FM reports pertaining to soft services
Coordination with other key managers within Client and achieve customer satisfaction.
Drive the account plan to deliver high quality results which exceed the client’s expectations. Become a reference for best in class service delivery that can be leveraged to expand Jones Lang LaSalle’s business. Recognizes opportunities for account growth, then articulate the value proposition and ensures its implementation across the platform.
Work with the client team, and leverages experts within the broader organization, to ensure exceptional results are delivered to the client, exceeding key performance indicators. Proactively solicits and responds to feedback and input from client
Establishes and maintains effective relationships with customers and gains their trust and respect
Builds and Manages High Performing Teams
Be accessible for escalation of all FM related issues
Oversee the Helpdesk Service request of Customers are attended.
Provide management advice to Helpdesk operators for escalated issues
Ensure immediate response to Priority Calls
Ensure planning and execution of all preparation required for Conferences / meetings of the client as well as VIP visits scheduled
Oversee the Mailroom process and action escalations to the user satisfaction levels.
Provide management advice to mail room executives for escalated issues
Visitor Management
Ensure visitors are promptly attended Front office managed well
Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep
Ensure newspaper and magazines in the reception area as necessary
Oversee the Housekeeping Services are on satisfactory levels and as per standards set.
Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
Inspect the turn out and attendance of the staff
Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
Oversee the upkeep of indoor plants and take necessary action if required
Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
Communicate to the FM through on all incidents and all important operational issues which requires his assistance, guidance and approval.
Take rounds of the facility regularly to identify issues in Housekeeping and initiate immediate corrective actions
Prepare weekly shift rosters for HK Services with the help of Facility Manager.
Ensure the rosters are briefed well to the team to make them understand the deliverables.
Co-ordinate all the FM supplies required for the location with the central resource
Ensure timely availability of all FM related supplies at the site Adhere to the reporting procedures as per JLL standards and requirements
Follow the Standard process for managing all FM requirements at the location.
Ensure vendor compliance audit done at the location through JLL audit team and records maintained
Registers for Housekeeping
Team adherence to HSE initiatives
Shift Rosters of the vendor team
Management New initiatives for the location
Management Savings initiatives proposed for the location
Client Satisfaction
Closure of helpdesk complaints
Daily, weekly and monthly reports
Vendor staff attendance checks and validation
Statutory audit coordination
Putting best practices in place
Teamwork should also be one of your strongest points, as you’ll work with a team to ensure that all performance targets set out in the contract are being met. To do this, you’ll develop tools that help measure the team’s performance on a quarterly or annual basis.
**Sound like you? To apply, you need to be**:
A technical hands on expert
Good communicator
Do you have an excellent command of spoken and written English language? Can you communicate functional issues to less able colleagues, clients and vendors? If you said yes to these, bring your ambition and explore our world of possibility.
**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Education and experience
Bachelor’s Degree
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional h