Secretary to Md

2 days ago

Pune Maharashtra, India Aastral inc Full time

Job Description:
Key Responsibilities:
- 1. Administrative Support:

- Manage the CMD's schedule, appointments, and meetings to optimize his time.
- Organize and maintain files, records, and documents for easy access and retrieval.
- Prepare reports, presentations, and other documents as required by the CMD.

2. Secretarial Duties:

- Take dictation and minutes during meetings, ensuring accurate documentation of discussions and decisions.
- Coordinate and communicate with internal departments and external stakeholders on behalf of the CMD.
- Screen and direct phone calls, and manage inquiries and requests promptly.

3. Travel and Accommodation:

- Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
- Prepare travel expense reports and handle reimbursements efficiently.

4. Event Planning:

- Assist in organizing events, conferences, and business functions attended or hosted by the CMD.
- Ensure all logístical arrangements are in place and run smoothly.

5. Personal Assistance:

- Provide personal assistance to the CMD as needed, including handling personal errands and tasks.
- Maintain the CMD's personal calendar and appointments.

6. Confidentiality and Discretion:

- Handle sensitive information with the highest level of confidentiality and professionalism.
- Ensure all communications and documents are managed discreetly.

7. Office Management:

- Oversee office supplies and equipment maintenance, ensuring a well-functioning workspace.
- Liaise with vendors and service providers as necessary.

Qualifications and Skills:
Proven experience as a secretary or personal assistant to senior management.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
High level of integrity and professionalism.
Discretion and confidentiality are paramount.

Preferred Qualifications:
Bachelor's degree in Business Administration or Secretary Course from top institution.
Previous experience supporting a C-level executive.
Familiarity with travel and event coordination.

Location Preference:
Preferably based in Baner.
- This job description is intended to provide a general overview of the requirements and responsibilities for this position. Duties and responsibilities may change based on the needs of the CMD and the organization.

**Job Types**: Full-time, Permanent

Pay: ₹250,000.00 - ₹300,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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