Admin Executive

1 day ago

Goregaon Mumbai Maharashtra, India XLNC Technologies Full time

Key Responsibilities:
1. Vendor Management
- Source quotations and negotiate prices for goods and services.
- Coordinate timely delivery and payment processing with vendors.
- Manage third-party staff (housekeeping, security), including attendance tracking,

dispute resolution, and night shift supervision (on-call).
- Raise laptop service tickets and coordinate laptop procurement for new joiners.

2. Asset Management
- Maintain and update inventory of office assets and supplies.
- Prepare regular asset reports and manage relationships with asset vendors.
- Schedule and oversee regular maintenance for office equipment (ACs, CCTV,

printers, etc.).

3. Office Management & Coordination
- Ensure a clean, well-maintained, and functional office environment.
- Maintain organized records of office documentation including invoices, contracts, and

files.
- Manage travel bookings and itineraries for employees and management.
- Provide basic IT support and coordinate with IT teams as needed.
- Assist with planning and execution of corporate events and team activities.
- Manage access to software and hardware systems in accordance with company

policies.
- Support HR with onboarding and setup for new hires.
- Stay available for urgent night shift requirements and maintain emergency contact

records.

4. Meal Coordination
- Distribute and manage Google Forms for daily lunch and dinner attendance.
- Coordinate accurate meal counts and special requests with food vendors.
- Collect feedback and drive improvements in food quality and service.
- Maintain weekly reports on food logistics and related tasks.

5. Personal Assistance to Management
- Assist MD & CEO with personal scheduling, travel, and errands.
- Coordinate with household staff and external service providers as needed.

**Job Types**: Full-time, Permanent

Pay: ₹22,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift

**Experience**:

- admin executive: 2 years (preferred)

**Location**:

- Goregaon, Mumbai, Maharashtra (preferred)

Shift availability:

- Day Shift (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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