Office Assistant

2 days ago

Mohali Punjab, India Cybrain Software Solutions Full time

**Job Title**: Office Assistant
**Location**: TiE Chandigarh
**Department**: Administrative Support
**Reports To**: Office Manager / Operations Head

**Job Overview**:
The Office Assistant at TiE Chandigarh is responsible for supporting daily administrative operations and ensuring a well-organized, productive office environment. This role requires a proactive, detail-oriented individual with strong communication and multitasking abilities. The Office Assistant will collaborate with the management team to facilitate smooth office operations and contribute to creating a professional, welcoming atmosphere for members, partners, and visitors.

**Key Responsibilities**:

- **Administrative Support**:

- Manage office supplies by tracking inventory, placing orders, and restocking as needed.
- Organize and maintain records, files, and documents with a high level of confidentiality and accessibility.
- **Reception and Front Desk Duties**:

- Greet visitors, manage inquiries, and direct them to the appropriate personnel.
- Schedule and prepare meeting rooms, arranging refreshments and materials as required.
- Assist with the coordination of events, including member meetings, workshops, and conferences.
- **Data Entry and Documentation**:

- Perform accurate data entry and maintain up-to-date databases and records.
- Prepare, format, and organize documents, reports, and presentations for internal and external purposes.
- **Office Coordination and Maintenance**:

- Coordinate with vendors for office maintenance, repairs, and supply deliveries.
- Provide basic IT and equipment troubleshooting support, liaising with IT staff if necessary.
- Assist with scheduling, travel arrangements, and other administrative tasks as needed.

**Qualifications**:

- **Experience**: 2-5 years in office administration, reception, or a similar role.
- **Education**: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- **Skills**:

- Strong verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and multitasking abilities.
- Professional demeanor with a customer-focused approach.

**Benefits**:

- Exposure to a dynamic work environment and networking opportunities within the industry.
- Opportunities for professional growth and development.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 2 years (preferred)
- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (required)

Work Location: In person

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