
Accounts Administrator
1 day ago
The Accounts Administrator is responsible for managing the financial records and transactions of the residential society, ensuring accuracy, compliance, and transparency. This role requires a meticulous individual with a strong understanding of accounting principles and experience with residential society financial operations.
**Key Responsibilities**:
- **Financial Record Keeping**:
- Maintain accurate and up-to-date records of all financial transactions, including income (maintenance charges, other dues) and expenses.
- Record and reconcile bank statements regularly.
- Manage petty cash.
- **Billing and Collections**:
- Prepare and dispatch monthly/quarterly maintenance bills to all residents.
- Track and follow up on outstanding dues and initiate recovery procedures as per society policies.
- Issue receipts for all collections.
- **Expense Management**:
- Process and verify invoices from vendors and service providers.
- Prepare payment vouchers and ensure timely payments to vendors.
- Maintain records of all purchase orders and contracts.
- **Statutory Compliance**:
- Assist in the preparation and filing of GST returns, TDS returns, and other statutory compliances as applicable to residential societies.
- Ensure compliance with all relevant co-operative society acts and regulations.
- **Reporting**:
- Prepare monthly, quarterly, and annual financial reports for the Managing Committee, including Income & Expenditure Statements, Balance Sheets, and Bank Reconciliation Statements.
- Provide financial data and reports as required for audits.
- **Budgeting**:
- Assist the Managing Committee in preparing the annual budget for the society.
- Monitor budget vs. actual expenses and report variances.
- **Audit Support**:
- Liaise with external auditors and provide all necessary financial documents and explanations during the annual audit.
- **Resident Queries**:
- Address residents' queries related to their accounts, maintenance bills, and payments in a professional and timely manner.
- **General Administration**:
- Maintain proper filing systems for all financial documents.
- Assist in general administrative tasks as and when required by the Managing Committee.
**Qualifications and Experience**:
- Bachelor's degree in Commerce, Accounting, or a related field.
- Minimum of [X, e.g., 2-4] years of experience in accounts administration, preferably within a residential society or similar community management.
- Proficiency in accounting software (e.g., Tally, QuickBooks, or specific society accounting software).
- Strong knowledge of accounting principles and practices.
- Familiarity with GST, TDS, and other relevant tax regulations applicable to residential societies.
- Knowledge of Cooperative Societies Act (Maharashtra Cooperative Societies Act, 1960, if applicable to Navi Mumbai).
- Excellent organizational and time management skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
**Desired Skills**:
- Experience with financial data analysis.
- Ability to handle confidential information with discretion.
Speak To HR:
Hitesh: 9967638890
Pay: ₹25,000.00 - ₹35,000.00 per month
Schedule:
- Day shift
Work Location: In person
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