Administration Officer
4 days ago
Key Responsibilities:
**Facility Maintenance**
- Oversee day-to-day maintenance of college buildings, classrooms, dormitories, and outdoor spaces.
- Coordinate regular inspections and repairs of plumbing, electrical, HVAC systems, and other essential infrastructure.
- Monitor and manage preventive maintenance schedules to ensure all facilities remain in good working condition.
**Space Management**
- Manage space allocation and usage, ensuring efficient use of classrooms, offices, and meeting rooms.
- Coordinate with department heads and administration for scheduling of events, meetings, and special activities.
- Ensure the timely setup and teardown of equipment for college events and activities.
**Safety & Compliance**
- Ensure compliance with local, state, and federal regulations related to building safety, fire safety, and health standards.
- Conduct regular safety audits and ensure that emergency procedures are in place and well-communicated to all staff and students.
- Maintain fire safety equipment and ensure fire drills are conducted as per regulations.
**Vendor & Contractor Management**
- Liaise with external service providers for maintenance services, cleaning, and other contracted work.
- Review service contracts and manage vendor performance, ensuring that work is completed on time and within budget.
- Maintain records of vendor agreements, payments, and service schedules.
**Budget & Inventory Management**
- Assist in preparing and managing the facilities budget.
- Monitor and manage inventories of maintenance supplies and materials.
- Order and track the delivery of new equipment or materials needed for facility repairs or upgrades.
**Sustainability & Green Initiatives**
- Work with the sustainability team to implement energy-saving initiatives and green building practices.
- Ensure waste management procedures are followed, including recycling programs and reducing environmental impact.
**Emergency Response & Crisis Management**
- Act as the primary point of contact during emergencies, coordinating with relevant teams (security, health services, etc.).
- Ensure the effective management of campus facility-related emergencies such as power outages, plumbing failures, or natural disasters.
**Qualifications**:
- A degree or diploma in Facilities Management, Building Services, or a related field.
**Experience**:
- Minimum of 5 years of experience in facilities management, preferably within a higher education or similar institutional environment.
- Experience in coordinating maintenance teams, managing contractors, and overseeing facility operations.
Pay: From ₹30,000.00 per month
Work Location: In person
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