Travel Desk to CEO

**Job Title: Travel Desk to CEO (Female Only)**

**Location: Corporate Office**

**Location: Kharagpur**

**Department: Executive Office / Administration**

**Reporting To: CEO**

**Job Purpose**:
**To provide comprehensive end-to-end travel planning, coordination, and support exclusively for the CEO, ensuring smooth, timely, and efficient travel experiences aligned with business goals and preferences.**

**Key Responsibilities**:
**1. Travel Planning & Booking**

u **Manage domestic and international flight reservations (commercial and charter if applicable).**

u **Arrange visa, passport, and travel insurance services.**

u **Coordinate with consulates and travel agents for urgent/priority documentation.**

u **Book hotels, airport transfers, cabs, and intercity travel in line with CEO's preferences and corporate policies.**

**2. Itinerary Management**

u **Prepare detailed, day-by-day itineraries with all logistics, meeting schedules, and emergency contacts.**

u **Update real-time changes and ensure seamless communication with stakeholders.**

**3. VIP Protocol Handling**

u **Liaise with airport protocol teams for VIP handling, security clearance, and lounge access.**

u **Coordinate with event organizers, hotels, or host companies for hospitality arrangements.**

**4. Expense & Compliance Management**

u **Maintain expense logs for travel reimbursements and reporting.**

u **Ensure adherence to travel budgets and company travel policy.**

u **Submit timely MIS/travel reports to the CEO’s office.**

**5. Emergency Support**

u **Be available 24x7 to manage last-minute changes, cancellations, or issues during travel.**

u **Provide alternate arrangements proactively in case of disruptions.**

**6. Confidentiality & Professionalism**

u **Handle sensitive information related to CEO’s schedule with utmost discretion.**

u **Ensure all communication and conduct is highly professional.**

**Key Skills and Qualifications**:
u **Bachelor’s degree or equivalent in Hospitality/Business Administration or related field.**

u **Minimum 3-5 years’ experience in managing senior-level executive travel.**

u **Strong network with travel agencies, airlines, and hotels preferred.**

u **Exceptional communication, coordination, and crisis-handling skills.**

u **Tech-savvy with tools like MS Office, Google Calendar, and travel management software.**

**Preferred Qualities**:
u **High level of integrity and trustworthiness.**

u **Discreet, organized, and proactive.**

u **Ability to work under pressure and tight deadlines.**

u **Prior experience handling CEO/CXO-level travel is a strong plus.**

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Work Location: In person