Compliance Executive

Position: Officer and Compliance - Executive

Location: Vadodara

Experience : For Officer - 3 Year Min & For Executive - 2 Year Min

Qualification: Graduation

Key Responsibilities:

- Effectively handle all Establishment and Payroll related Compliance Activities of Clients i.e. PF, ESIC, LWF, PT, Shops & Establishments, Contract Labour, Minimum Wages, Payment of Wages etc.
- Handle queries of clients and provide appropriate resolution in consultation with reporting manager / Back Office.
- Maintain all statutory documents of clients up to date.
- Ensure timely remittance of Statutory Payments.
- Escalate issues to the reporting manager as and when required for appropriate resolution/support.
- Proactive follow-up with back office for timely submission of invoice to clients.
- Manage PF, ESIC & PT (Payroll Compliance Service).
- Ensure timely filing of EPF Monthly Contribution before the timeline.
- Process PF claims of ex-employees for settlement, EPF transfer, advance, and death claims.
- Review notice/inspection status and drive closure with Ops team support.
- Solve ex-employees’ grievances and statutory complaints.
- Facilitate EPF transfer for exited and new employees.
- Handle employees’ EPF advance requests appropriately.
- Ensure timely creation of UAN for new employees.
- Assist client employees in the EPF claim process.
- Process settlements by checking eligibility of EDLI and GI Claim Process.
- Generate Monthly ESI Report and complete within every 15th.
- Verify ESI reports and coordinate timely payment remittance.
- Generate IP as per the timeline.
- Ensure Profession Tax remittance & return before deadlines across PAN India states.
- Prepare data for inspections & notices.
- Establishment Compliance Service (ECS):

- Monitor status of S&E RC, CLRA RC & License, Trade License and handle renewals.
- Collect statutory data from clients and update MIS.
- Collect gratuity paid details from clients to complete compliance activities.
- Coordinate and facilitate A&N display across client locations as applicable.
- Assist clients in handling queries, objections, and inspections by authorities.
- Ensure compliance with licenses and statutory requirements.
- Ensure timely filing of statutory returns & remittances under various Labour Laws.
- Vendor Compliance Service (VCS):

- Handle all vendor compliance activities of clients.
- Coordinate with clients, frontend team, backend team & vendors for data collation.
- Manage team efficiently to control escalations.
- Support clients during inspections of authorities.
- Maintain sound knowledge of Minimum Wages, ESIC Contribution, CLRA Act.
- Stay updated on laws and regulations, and ensure knowledge transfer to the team.
- Follow up on outstanding payments, raise & submit invoices.
- Knowledge of Payment of Wages, Payment of Bonus, Labour License applicability, OT wages.
- Factory Compliance Service (FCS):

- Monitor Factory RC, CLRA RC & License renewal status.
- Coordinate with clients to collect inputs for labour law registers.
- Complete statutory returns within deadlines.
- Upload monthly muster inputs in CLMS/TAMS and statutory registers in Simpliance REMO.
- File and maintain statutory registers and records.
- Conduct monthly vendor audits and report to ACSL Manager.
- Prepare documents for statutory approval/amendment.
- Submit statutory documents to authorities.
- Follow up on client payments.
- Assist clients in inspections and queries by authorities.
- Review notice/inspection status and close accordingly.
- Consolidate periodical return data, obtain client approval, and file before due date.
- File annual returns and maintain monthly records.

Skills & Attributes:

- Act responsibly as a brand ambassador of the organization at all times.
- Willingness to learn and adapt.
- Proactive and self-starter with attention to detail.
- Strong communication and listening skills.
- Open to new challenges.

To Apply:
**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person