Need Crew Co Ordinator

Crew Co-Ordinator Responsibilities:
- 1) Crew change planner to be upto date

Ø On every completion of crew change, the planner schedule should be updated.

Ø At all times, the planner should be avaliable in google sheet.

Ø Planner to be prepared based on the crewlist.

Ø Any Promotion / Medical-Sign Off cases to be highlighted in the planner.

2) No crew on board can exceed 11 months contract.

3) All crew on board shoul have valid contract

Ø If a single or few crew members’ contract expire due to crew change not possible at a particular port it should be discussed with technical team and provide extended contract.

Ø Any crew requested for extension of contract should be discussed with Technical team along with apprasial report for extension.

Ø Contract extn should never cross more than 11 months in total Article period.

Ø Maintaining flag document, Status of available CRA and pending full term CRA:
- Ø New joiners’ scan copy of CRA sholud reach on board the same day of crew joining.

Ø Prior expiry of CRA, the original Cert to be connected on board.

Ø Follow up to be done with **M/S Auburn** for full term Endorsement and upon receipt of the Full term Cert, the scanned copy of the Full Term cert should be sent to vessel and then effort to be made to connect the Original Cert before expiry of the CRA.

Ø All endorsement to be processed with M/S Auburn **expect TOGO**.

Ø Owners will bear the expenses of Flag Endorsement Expenses. if any crew certificate appiled for equivalent panama Cert due to national certificate expired, that cost to be bear by the crew

Ø Maintain the excel sheet of CRA and full term details of on board crew.

4) Handling vessels mail communication with vessels and clients

Ø Mail response to vessel within half hour and not at all later than one hour.

Ø All communication with vessel shall be done in keeping a copy with Technical team.

5) Planning a crew change at convenient ports

Ø Liaising with 02 to 03 Agent for PDA for crew change and finalizing the econmical cost for crew change shall be done.

Ø Crew change PDA to be sent to Ms.Latha Madam prior to crew change.

Ø Follow up to be done with crew changing Agent for FDA upon completion of crew change and verfiying the DA and supporting documents to be done then same to be forwarded to accounts Dept in charge as early as possible.

Ø Spliting the budgeted and Un budgeted expenditures in the FDA and forwarding the same to the concern team to raise the invoice to owners.

Ø Arranging E ticket /Train Ticket and Bus ticket for sign on/off crew

Ø E ticket to be issued within budget ,in case of exceeding the budget, need to get approval from Operation In
- Charge.

6) Any Medical issues on Boarding, Co-Ordinating with Master and liaising with company Doctor for Medical assistance:
- Ø Medical issue on board will be taken care by Technical team.

Ø In case of Tech. Team inform us for coordinating shore visit arrangement or company Doctor remote advise, then the Crew coordinator SHOULD follow up the same.

7) Updating master checker for crew sign on/off date in DG shipping in the stipulated time

Ø Sign on ashore to be updated prior crew arrives the airport.

Ø Sign on date to be updated within 30 days from the date of crew joined the vessel.

Ø Sign off date to be updated within 15 days of crew sign off from the vessel.

8) Weekely meeting conducting with clients and Recruitment PIC for planning a crew change:
Ø Every Tuesday need to plan a meeting with Technical team to discuss crew change planner and on board crew issue.

9) Issuing Sea service certificate

Ø Prepare the letter based on CDC

Ø Cert should be issued on every Friday on Company letter head and get signed by Capt Ramkumar or Capt Pandian

10) Coordinating with Master and collecting the apprisal report and Debriefing form of off signers

Ø On every completion of crew change, coordinate with the Master to get apprisal report and debriefing form.

Ø Ensure the apprisal report and debrefing to be updated in the Danos

Ø Whenever master and Chief eng sign off need to get apprasial report for all crew /officers based on the deck or engine

Ø All top 2 apprasial report form to be filled and send to technical team and follow up to get

11) Coordinating with vessel master for crew list once crew change completed and month end and maintaining the folder

Ø Every completion of crew change crewlist to be get from master

Ø Month End crewlist to be get from master

12) Maintaining the accural list for crew sign on/off expenditure for accounting purpose upon completion of every crew change and sent to accounts team

Ø Every completion of crew change accural list excel sheet to be filled and send to Accounts team in one or two days after crew change

13) After every crew change crewlist/planner and Crew wages to be sent to technical team

Ø Every completion of crew change updated crewlist / sign on& off details and their joining date and por