Billing Executive

4 days ago

Esplanade Kolkata West Bengal, India Venera Software Pvt. Ltd.(Traxsmart) Full time

**Job Summary**: The Billing Executive is responsible for managing the billing operations of the company, ensuring accuracy, efficiency, and timeliness in processing invoices and payments. This role involves working closely with the finance and sales departments, maintaining customer records, handling billing inquiries, and ensuring compliance with company policies and legal regulations. The Billing Executive plays a critical role in the financial health of the organization by ensuring that revenue is recognized and collected in a timely manner.

**Key Responsibilities**:

- **Invoice Processing**:

- Generate and issue invoices to clients based on contracts, purchase orders, or work completed.
- Verify the accuracy of billing data and ensure all required documentation is complete.
- Coordinate with sales and project teams to ensure accurate and timely billing.
- **Payment Management**:

- Monitor accounts receivable to ensure timely collection of payments.
- Record payments and update customer accounts.
- Follow up with clients on overdue invoices and resolve any discrepancies.
- **Customer Service**:

- Address and resolve billing inquiries and disputes from clients.
- Provide clients with copies of invoices, statements, and any necessary billing documentation.
- Liaise with internal departments to resolve issues that impact billing.
- **Reporting and Compliance**:

- Prepare and maintain billing reports for management review.
- Ensure compliance with company policies, industry standards, and regulatory requirements.
- Assist in audits by providing necessary billing records and documentation.
- **Data Management**:

- Maintain accurate and up-to-date customer billing records.
- Update billing systems with new client information and contract terms.
- Ensure data integrity and confidentiality.
- **Process Improvement**:

- Identify opportunities to streamline billing processes and improve efficiency.
- Implement best practices in billing operations.
- Assist in the development and maintenance of billing policies and procedures.

**Qualifications**:

- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Proven experience as a Billing Executive, Billing Specialist, or in a similar role.
- Strong understanding of billing and accounting principles.
- Proficiency in billing software and MS Office, particularly Excel.
- Excellent communication and customer service skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

**Preferred Qualifications**:

- Experience in the industry related to the company’s operations.
- Familiarity with enterprise resource planning (ERP) systems.
- Basic knowledge of legal regulations related to billing and collections.

**Work Environment**:

- Full-time position.
- Office-based with occasional remote work options.
- Standard working hours with occasional overtime based on billing cycles.

**Reports to**: Billing Manager or Finance Manager

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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