Event Co-ordinator

2 weeks ago

Churchgate Mumbai Maharashtra, India Cravin Ventures Pvt Ltd Full time

**Event Planning & Logistics**:
Key

**Responsibilities**:

- Coordinate all aspects of events, including venue selection, vendor management, and event timeline development.
- Develop detailed checklists, schedules, and floor plans.
- Oversee the setup and breakdown of event spaces.

**Budget Management**:

- Assist in creating and managing the event budget, tracking expenses to ensure all costs remain within financial constraints.
- Secure cost estimates for various services and materials.

**Vendor and Stakeholder Coordination**:

- Research, negotiate, and secure contracts with vendors (e.g., caterers, audiovisual technicians, decorators, entertainers).
- Serve as the main point of contact for external partners, internal teams, and clients.
- Manage and coordinate the activities of event staff and volunteers.

**Execution and On-site Management**:

- Oversee all on-site operations on the day of the event to ensure a flawless execution.
- Act quickly to resolve any unforeseen issues or challenges as they arise.
- Handle attendee registration, check-in, and provide excellent customer service.

**Post-Event Activities**:

- Conduct post-event evaluations and gather feedback from attendees and stakeholders.
- Process invoices, manage final payments, and create event success reports.

Required Skills and Qualifications

**Hard Skills**:

- **Proven experience** in event coordination, hospitality, or a related field.
- Proficiency with **Microsoft Office Suite** (Word, Excel, PowerPoint).
- Familiarity with **event management software** (e.g., Cvent, Eventbrite) and/or **CRM systems** is often preferred.
- Experience with **budgeting and financial tracking**.

**Soft Skills**:

- **Exceptional Organizational Skills**: Ability to manage multiple projects, prioritize tasks effectively, and maintain meticulous attention to detail.
- **Strong Communication & Interpersonal Skills**: Excellent written and verbal communication, negotiation, and relationship-building abilities (with clients, vendors, and staff).
- **Problem-Solving & Flexibility**: Ability to think quickly, troubleshoot issues, and adapt plans to last-minute changes while maintaining composure under stress.
- **Time Management**: Mastery of deadlines and the ability to work in a fast-paced, high-pressure environment.

Pay: ₹25,000.00 - ₹32,000.00 per month

Work Location: In person

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