Procurement/purchase Executive

**Job description**

**Name**:Designation/Job** **Role: Purchase Executive**

**Department: Administration (Purchase)**

**Location**:HO**

**Qualification: Graduate**

**Min years of experience: Fresher's**

**Job Description** **Role Definition**:

- Evaluating vendors, comparing quotes, negotiating and process orders on time along with maintaining vendor relations & assist in smooth functioning of the purchase department.

**Responsibility Deliverable (Key Result Area)**

1. Procurement Cycle Time

2. Cost Savings and Spend Control

3. Supplier Management and Relationships

4. Inventory Management

5. Process Improvement and Innovation

6. Data Analysis and Reporting

**Tasks & Activities: Understand product/ material requirement** **and identify vendors**
- To understand site requirement with the lead-time.
- Identifying whether it is new requirement or ongoing. Accordingly Cross checking with current stock status. Thereafter, floating the requirement.

**Supplier Management and Vendor Negotiation**
- Identifying, evaluating, and qualifying potential suppliers (4-5 no's) based on quality, cost, and reliability criteria
- Negotiating favorable terms in regards to pricing, quality, delivery time/ transport and payment terms and conditions.
- To prepare Comparative statement for core material/ major items and send it for approval.
- Maintaining strong relationships with existing suppliers and developing new vendor partnerships
- Managing supplier contracts, renewals, and terminations when necessary

**Purchase Order Management and Processing**
- Creating, reviewing, and processing purchase orders accurately and efficiently
- Coordinating delivery schedules with suppliers to ensure timely receipt of materials
- Tracking order status, expediting urgent requirements, and managing delivery exceptions
- Maintaining accurate procurement documentation and records for audit purposes
- Implementing purchase approval workflows and authorization controls

**Performing inventory inspection & reordering supplies and stock as necessary**:

- When an indent received to ensure it comes along with present stock from the respective store site.
- To confirm the actual necessity with quantity from respective department and accordingly work on it.If surplus is available on other sites based on the request/asked lead-time.
- To get clarity from the respective department and management and then process accordingly with approval

**Supplier Relationship Management**:

- Providing solutions to the queries raised by the suppliers/vendors.
- To timely attend their calls/reverting to their mails.
- To meet the suppliers to convince them to fulfil the requirement with our terms and conditions.

**Cross-Functional Collaboration and Communication**:

- Working closely with engineering teams, to understand requirements
- Interact with store to ensure that materials are received as per PO and identify any discrepancies to take necessary corrective actions.
- Coordinate and follow up with the finance team for timely payment of vendors or for any other concerns.
- Facilitating communication between suppliers and internal teams if required.

**Reporting & Record Keeping**:

- Maintaining accurate records of purchases, supplier information, and preparing reports on procurement status and budget.

**Skills Metrics required**
- Excellent verbal and communication skills ,with proven negotiation skills
- Time management skills with a proven ability to meet deadlines.
- Strong analytical and problem solving
- Proficient with Microsoft office and Ms-Teams.

**Location: Head Office**

**Role**:Purchase / Procurement Executive

**Industry Type**:Engineering & Construction

**Department**:Procurement & Supply Chain

**Employment Type**:Full Time, Permanent

**Role Category**:Procurement & Purchase

Education

**UG**:Any Graduate

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹21,000.00 per month

Schedule:

- Day shift
- Fixed shift

Application Question(s):

- Are you residing in Mumbai?

**Location**:

- Mumbai, Maharashtra (required)

Work Location: Remote