Admin Executive

1 week ago

Guindy Chennai Tamil Nadu, India Quest Certification (P) Ltd Full time

**Job Summary**:
The Admin Executive will play a vital role in ensuring the smooth and efficient operation of the office. This individual will handle various administrative tasks, including managing office supplies, coordinating meetings, maintaining records, handling correspondence, and supporting the executive team with their day-to-day operations.

**Key Responsibilities**:

- **Office Management**:

- Maintain office supplies and ensure proper inventory management.
- Manage office facilities, ensuring that the workplace is clean, organized, and operational.
- Handle incoming and outgoing mail and packages.
- **Administrative Support**:

- Schedule meetings, appointments, and conferences for staff and executives.
- Prepare and manage documents, presentations, and reports as needed.
- Coordinate travel arrangements for executives and staff members.
- **Record Keeping & Documentation**:

- Maintain and update company files, records, and databases.
- Manage and file contracts, agreements, and other important documents.
- Assist in preparing and maintaining employee records and other documentation.
- **Communication**:

- Serve as the primary point of contact for internal and external stakeholders.
- Communicate effectively with various departments to ensure coordination and smooth operations.
- **Support to Management**:

- Provide administrative assistance to management, including preparing reports, taking minutes during meetings, and following up on action items.
- Help with project management tasks as assigned.
- **Human Resources Support**:

- Support in onboarding new employees by preparing necessary documentation and conducting orientations.
- **Event Coordination**:

- Assist in organizing company events, meetings, and employee activities.
- **Qualifications Education**: BE/ B.Sc / Any Degree

**Working Conditions**:

- Full-time position.
- Standard office hours, with occasional extended hours as required.
- **Experience**: 1-2 years of experience in administrative support or office management.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- **Personal Attributes**:

- Proactive and self-motivated with a strong work ethic.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and professional demeanor.

Pay: ₹10,000.00 - ₹17,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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