Executive Assistant to The CEO

2 days ago

Udipi, India Blackfrog Technologies Pvt Ltd Full time

About Blackfrog Technologies:
Blackfrog Technologies is a MedTech company building advanced cold-chain and

connected health solutions to ensure safe, reliable delivery of vaccines, diagnostics,

and other biologicals to last-mile settings across India and emerging markets. Our

mission is to eliminate cold chain failures in healthcare and support equitable access

to life-saving interventions.

Position Overview:
We are seeking a proactive and highly organized Executive Assistant to the CEO

not only manage executive-level coordination and communication but also assist

with backend operations for procurement projects, ISO documentation, and other

regulatory compliance requirements.

Key Responsibilities:
Executive Support:Manage the CEO’s calendar, appointments, meetings, and travel

arrangements.Prepare meeting agendas, take minutes, and follow up on action items.Draft and proofread official communications, reports, and presentations.Coordinate internal and external meetings with partners, investors, and

stakeholders.Maintain confidentiality of sensitive information and act as a gatekeeper.

Operational & Documentation Support:Assist in backend coordination of procurement-related projects, including

vendor communication, quotations, and order tracking.Support documentation for procurement and compliance with internal SOPs.Maintain and organize company records and paperwork related to

certifications, audits, and regulatory bodies.

Compliance & Quality Support:Support documentation for ISO certification, internal quality audits, and

process adherence.Assist in compiling reports and maintaining records required for compliance

with quality standards and external partners.
- Coordinate between departments to gather necessary information for audit

readiness and submission of compliance reports.

Other Responsibilities:Provide administrative support for special projects and new initiatives driven

by the CEO.Support coordination with legal, finance, HR, engineering, production and

other teams on CEO’s behalf.Take ownership of internal communication flows and follow-ups where

required.

Qualifications:Bachelor’s degree required; MBA or equivalent is a plus.2-4 years of relevant experience, preferably in a fast-paced startup,

healthcare, or tech environment.Strong organizational, writing, and interpersonal skills.Experience in handling business documentation, quality compliance, and

procurement processes is a strong advantage.Ability to multitask, manage deadlines, and adapt to changing priorities.Proficiency in MS Office, Google Workspace, and online documentation tools.

What We’re Looking For:A highly dependable, discreet, and detail-oriented individual.Someone who takes initiative, communicates clearly, and works

independently with mínimal supervision.Willingness to work from our headquarters in Manipal and travel occasionally if needed.

**Job Types**: Full-time, Permanent

Pay: From ₹300,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Udupi, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Personal assistant: 1 year (required)

Work Location: In person

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