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Secretary/receptionist (Female)

3 weeks ago

Hyderabad Telangana, India AARK CONNECT Full time

A Personal Secretary cum Receptionist serves as the first point of contact for visitors and callers while simultaneously managing the schedules and administrative responsibilities of senior executives. This dual-role position requires excellent organizational, communication, and multitasking skills.

**Key Responsibilities:Reception Duties**:

- Greet and welcome visitors in a professional and friendly manner.
- Answer, screen, and forward incoming phone calls.
- Manage front desk operations and maintain a neat and tidy reception area.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Maintain visitor logs and issue visitor badges.

**Secretarial Support**:

- Manage the executive’s calendar including scheduling meetings, appointments, and travel.
- Draft, format, and print documents such as correspondence, reports, and presentations.
- Handle confidential documents ensuring they remain secure.
- Take dictation and minutes, and accurately enter data.
- Assist in preparing agendas and making arrangements for board meetings, conferences, and events.

**Administrative Tasks**:

- Maintain filing systems (electronic and paper-based).
- Monitor office supplies and order replacements as needed.
- Liaise with internal departments and external contacts to coordinate meetings and information flow.
- Organize and maintain office records, reports, and documents.

**Requirements and Skills**:

- Proven experience as a secretary, personal assistant, or receptionist.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Discretion and confidentiality.
- Time management and organizational skills.
- Ability to multitask and prioritize tasks effectively.
- Customer service orientation.

**Job Types**: Full-time, Permanent, Fresher, Contractual / Temporary
Contract length: 12 months

Pay: ₹10,536.16 - ₹17,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Evening shift
- Night shift
- US shift

Work Location: In person

Expected Start Date: 01/06/2025