Office Assistant

2 days ago

Chennai Tamil Nadu, India BHAGAWAT GITA FOUNDATION FOR VEDIC STUDIES Full time

Office Assistant (Female)

Job Summary
The Office Assistant will support the Fund Raising Director by accompanying her on visits to high‑net‑worth individuals and families, handling all logístical and administrative tasks to ensure smooth, professional fundraising outings.

Key Responsibilities
- Accompany Fund Raising Director on donor visits, ensuring timely arrival and smooth coordination
- Manage travel logistics: plan routes, arrange two‑wheeler transport, maintain fuel and vehicle documents
- Maintain and update donor visit schedules, contact lists, and follow‑up reminders
- Assist with preparing presentation materials, brochures and gift packets for donor meetings
- Take meeting notes and record key points, commitments and next‑steps; circulate summaries promptly
- Coordinate with the office team for any paperwork, approvals or backup support required
- Ensure confidentiality and discretion when handling donor information
- Handle ad‑hoc administrative duties: filing, photocopying, courier pickups/deliveries, petty‑cash management

**Qualifications**:

- Bachelor’s degree (any discipline) or equivalent
- Valid two‑wheeler driving license and comfortable riding in urban areas
- Owns or has regular access to a well‑maintained two‑wheeler (preferred)

Skills & Attributes
- Excellent interpersonal and communication skills; professional demeanor with senior stakeholders
- Strong organizational ability and attention to detail
- Reliable, punctual and able to work with mínimal supervision
- Good note‑taking and basic report‑writing skills
- Ability to handle sensitive information with discretion
- Flexible and adaptable to changing schedules and occasional late‑evening visits

Working Conditions
- Frequent travel across city locations by two‑wheeler
- Office‑based preparation and follow‑up work, plus on‑road support during donor visits
- Must be comfortable in both formal office settings and informal on‑site visits

Pay: ₹10,000.00 - ₹12,000.00 per month

Schedule:

- Day shift

**Language**:

- Tamil (preferred)
- English (required)

Work Location: In person

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