Travel Desk Executive

2 weeks ago

Mumbai Maharashtra, India Kaar Quest Full time

Job Title: PA & Travel Desk Executive

Department: Administration / Corporate Services

Location: Koparkhairane, Navi Mumbai

Employment Type: Full-time

Position-1

CTC: ₹3, 00,000 - ₹5, 00,000 per annum (Based on experience and fit)

**Role Overview**

The Travel Desk Executive is responsible for managing all travel-related activities for

employees and guests, ensuring seamless coordination, cost-effective arrangements, and

compliance with company policies. This role demands excellent organizational skills,

attention to detail, and a customer-first mindset.

**Key Responsibilities**
- Manage schedules, calendars, and appointments
- Arrange travel, accommodations, and itineraries
- Provide general administrative and clerical support
- Coordinate domestic and international travel bookings (flights, hotels, transport)
- Negotiate rates with travel vendors and maintain vendor relationships
- Ensure adherence to company travel policies and budgets
- Provide real-time support for travel changes, cancellations, or emergencies
- Maintain accurate MIS for travel records and expense reports
- Liaise with HR and Finance for approvals and reimbursements
- Update travelers with itinerary details and travel advisories
- Monitor travel trends and suggest improvements to travel processes

**Required Skills & Qualifications**
- Bachelor’s degree in Hospitality, Travel, Business Administration, or related field
- 3+ years of experience in travel coordination or customer service
- Proficiency in travel booking platforms (e.g., Amadeus, Galileo, Sabre)
- Strong communication and negotiation skills
- Ability to multitask and work under pressure
- Familiarity with international travel regulations and visa processes
- High level of confidentiality and professionalism

**Preferred Qualifications**
- Certification in Travel Management or IATA
- Experience handling executive-level travel (CEO, COO, etc.)

**Success Metrics**
- Timely and cost-effective travel arrangements
- High traveler satisfaction scores
- Compliance with travel policies
- Efficient resolution of travel-related issues

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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