Purchase Executive

**Job Description: Purchase Executive**

Position: Purchase Executive
Department: Purchase & Procurement
Reports To: Purchase DGM & Purchase Manager
ERP Systems: ERP

**Job Purpose**:
The Purchase Executive will assist the Purchase Manager in managing procurement activities, vendor relations, and logistics while ensuring timely delivery of materials. They will leverage ERP systems to streamline operations and uphold company standards for safety, quality, and efficiency.

Key Responsibilities:
**1. Safety and Housekeeping**:

- Ensure compliance with workplace safety standards and practices.
- Maintain cleanliness and organization of workspaces, including desks, storage areas, and surrounding premises.

**2. Procurement Activities**:

- Manage daily procurement for items such as Engineering supplies, Chemicals, Glassware, Laboratory Equipment, Civil Materials, and Stationery, Logistics etc.
- Send inquiries based on purchase requisitions raised by various user departments.
- Source vendors and conduct cold calling to create and maintain a robust vendor database.
- Maintain and nurture relationships with existing vendors while identifying new vendor opportunities.
- Follow up with suppliers to obtain competitive quotations with the best rates and terms.
- Negotiate with suppliers to secure favourable pricing and terms.

**3. Documentation and Purchase Orders**:

- Create and manage Purchase Orders (POs) and Work Orders using DNS ERP systems.
- Share POs with user departments for verification and approval.
- Obtain final approval for CS and POs from the CMD (Purchase DGM & Purchase Manager).
- Follow for Dispatch approved POs to suppliers to initiate material delivery.

**4. Payment and Follow-Up**:

- Coordinate with the Accounts Department to process advance payments as per PO payment terms.
- Regularly follow up with suppliers to ensure timely delivery of materials.
- Address any issues related to delays, discrepancies, or quality concerns with suppliers.

**5. Records and Documentation**:

- Maintain comprehensive and accurate records of all procurement activities, including POs, EPOs, CS, and communications.
- Utilize ERP systems to ensure proper tracking and reporting of procurement data.
- Ensure compliance with company documentation standards and audit requirements.

**6. Material Logistics and Deadlines**:

- Define logistics plans for material pick-up and delivery, ensuring adherence to deadlines.
- Coordinate with vendors and transport providers to maintain timely movement of goods.
- Track shipments to ensure materials are received or dispatched as scheduled.

**Key Skills and Competencies**:

- Proficiency in ERP systems for procurement activities.
- Strong negotiation skills and the ability to maintain vendor relationships.
- Knowledge of procurement processes and supply chain management.
- Effective communication skills (verbal and written).
- Strong organizational and time-management abilities.
- Attention to detail and problem-solving skills.

**Qualifications and Experience**:

- Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
- Minimum of 2-4 years of experience in procurement or a similar role.
- Experience with ERP systems is mandatory.

**Work Conditions**:

- Based in Aurangabad Plant.
- May require occasional travel to vendor locations for negotiations or inspections.

**Performance Metrics**:

- Timeliness and accuracy of procurement activities.
- Vendor satisfaction and relationship management.
- Compliance with safety and housekeeping standards.
- Efficient documentation and reporting.

**Salary Budget:

- 20000- 30000**

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

Work Location: In person