Travel Coordinator

3 days ago

Mumbai Maharashtra, India INSTA INTEGRATED MARKETING SOLUTIONS LLP Full time

Company Brief:
We are an organization which is a Global player in Exhibitions and Brand Activation solution. We have our

manufacturing facilities and offices in India, USA, Germany, Netherland, Belgium, France, Austria,

Switzerland and Dubai.

Our core competency lies in designing and building environments include exhibitions, trade shows, special

events, promotional displays. We have a Global Business Team in Mumbai. This team works on Business

Development and Customer Service for customers all over the world. We manage website and digital

marketing for all our Global offices. This team work for projects across USA, Europe, India & Middle East.

The current opening is in "Insta Integrated Marketing Solutions ".

(Service entity for Insta Group)

Website link:
RESPONSIBILITY

Itinerary Planning:
Develop detailed travel itineraries, considering factors such as transportation, accommodation, and

activities.

Coordinate with various service providers to arrange flights, hotels, transportation, and other travel
- related services.

Booking and Reservations:
Make flight, hotel, and ground transportation reservations based on traveller preferences and budgetary

constraints.Negotiate with vendors to secure the best rates and services for the organization.

Expense Management:
Monitor and manage travel budgets to ensure expenses stay within approved limits.

Process travel expense reports, verifying receipts and ensuring compliance with the organization's travel

policies.

Travel Documentation:
Ensure all travellers have the necessary documentation, such as passports and visas, and provide

assistance in obtaining them if necessary.

Communication:
Act as the main point of contact for travellers, providing them with all necessary information regarding

their trips.

Communicate travel policies and guidelines to employees and ensure compliance.

Problem Resolution:
Handle any issues or complications that may arise during travel, such as flight delays, cancellations, or

changes in plans.

Travel Policy Compliance:
Enforce and ensure adherence to the organization's travel policies and procedures.

Stay updated on industry trends and changes in travel regulations to provide relevant information to

travellers.

Record Keeping:
Maintain accurate records of travel arrangements, expenses, and other related documentation.

Generate reports on travel expenses and trends for management review.

Vendor Management:
Cultivate and maintain positive relationships with travel agencies, hotels, airlines, and other service

providers.

Evaluate and select vendors based on cost, reliability, and quality of service.

**Benefits**:

- Competitive salary
- 5 Days Working
- Health insurance
- Flexible working hours
- Career development opportunities

**Salary**: ₹11,318.00 - ₹50,000.00 per month

Schedule:

- Day shift

Work Location: In person

**Speak with the employer**

+91 9082480491

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