Administration Coordinator

This role involves managing the setup of new clinic locations, overseeing interior design, coordinating with vendors, and ensuring that all necessary operational elements are in place for a smooth clinic launch. You will be responsible for everything from setting up Wi-Fi to managing the branding, equipment, and essential stationery. Your role is critical to ensuring a seamless setup and operational excellence.

**Key Responsibilities**:

- **New Clinic Setup**:

- Oversee the entire clinic setup process, including managing timelines and coordinating with multiple vendors.
- Ensure the clinic’s **Wi-Fi** installation and connectivity are up and running smoothly for all team members.
- **Interior Design & Furniture**:

- Coordinate with interior designers to create an appealing, functional, and comfortable environment.
- Manage the procurement and setup of **furniture** for various clinic areas.
- **Branding & Signage**:

- Oversee the creation and installation of the clinic's **name board**, ensuring it aligns with the brand’s identity.
- Work with vendors to design and set up **banners** and **canopies** for outdoor signage and events.
- **Event Coordination**:

- Assist in planning and organizing events for the clinic, ensuring smooth execution.
- Coordinate with external suppliers for event materials like promotional banners, giveaways, and preparations for clinic openings or special events.
- **Stationery & Office Supplies**:

- Monitor and ensure the procurement of necessary **stationery**, including **business cards**, **ID cards**, and **diagnostics books** for the clinic.
- Ensure the availability of essential office supplies and **business cards** for staff and management.
- **Branding Merchandise**:

- Coordinate the production of **t-shirts** for the staff, ensuring that they are ready for events or branding purposes.
- Oversee the creation of **Qua boards** for internal use or client-facing purposes.
- **Licensing & Compliance**:

- Ensure that all necessary licenses, including **paid licenses**, are in place for the clinic’s operation.
- Maintain records of licenses, ensuring they are renewed on time.
- **Print & Distribution**:

- Manage the printout and distribution of **diagnostics books** to all clinic locations, ensuring that the materials are up to date and available for staff use.

**Required Skills & Qualifications**:

- Experience in **clinic setup**, event coordination, or a similar administrative role.
- Strong project management skills with the ability to multitask and prioritize tasks.
- Excellent organizational skills with an eye for detail.
- Knowledge of vendor management and procurement.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office and project management software.
- Ability to handle licensing, printout management, and other administrative tasks efficiently.

**Preferred Qualifications**:

- Experience in interior design or space planning for commercial spaces.
- Familiarity with branding and marketing materials.
- Knowledge of healthcare operations or diagnostics services.

Pay: ₹14,996.22 - ₹40,353.01 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Location**:

- Bengaluru, Karnataka (required)

Willingness to travel:

- 50% (required)

Work Location: In person