Front Office Receptionist

**Front Desk Management and Visitor Assistance**

**Company Description**:
We are an IIT Delhi-incubated deep-tech EV startup. Vecmocon is making the EV ecosystem smart, connected and reliable by using its state-of-the-art solutions and data-centric approach, to drive the electric mobility revolution in India.

We are a young company with futuristic vision and stellar aspirations. We are a passionate team with capable and empathetic leadership, a great working environment and collaborative team culture.

**Key Responsibilities**:

- Greet, welcome, and direct visitors with a friendly and professional attitude, creating a positive first impression.
- Ensure visitors feel comfortable and are informed of any wait times or necessary protocols.

**Visitor and Personnel Coordination**
- Notify appropriate personnel of visitor arrivals promptly, helping maintain smooth visitor flow.
- Maintain a detailed visitor log and manage visitor badges to ensure security and access control.

**Material Records and Documentation**
- Accurately record and track inbound and outbound materials, coordinating with internal departments for proper documentation and handling.
- Oversee courier services, including receiving and dispatching packages, and maintain tracking records for materials.

**Inbound of Materials and maintaining database**
- Work closely with the inventory Team to ensure the proper maintenance of data.
- Well equipped with ERP software like Odoo, SAP or equivalent

**Reception Area Management and Compliance**
- Maintain a clean, safe, and professional reception area by adhering to company rules and safety standards.
- Conduct regular checks of the reception and waiting areas, ensuring they are well-organized, stocked, and presentable at all times.

**Administrative and Office Support**
- Assist in general administrative duties, including answering calls, handling inquiries, forwarding messages, and scheduling appointments.
- Manage inventory for office supplies, ordering when necessary to ensure the front desk and other office areas are adequately stocked.

**Customer Service and Communication**
- Serve as a liaison between visitors, clients, and internal teams, fostering a customer-focused approach to interactions.

**Event and Meeting Support**
- Assist with coordinating meeting room bookings, ensuring rooms are prepared for meetings and presentations.
- Help organize and facilitate company events, welcoming participants and managing any visitor requirements.

**Qualifications**:

- High school diploma or equivalent; certification in Office Administration or a related field is an advantage.
- Experience in a reception, customer service, or administrative role is preferred.
- Excellent interpersonal and communication skills.
- Proficient in MS Office (Word, Excel, Outlook),/ G-suits with the ability to learn new systems quickly.

**Desired Skills and Qualities**:

- **Professional Appearance**: Maintain a polished and professional appearance at all times, as a representative of Vecmocon Technologies.
- **Multitasking Ability**: Capable of managing multiple tasks and prioritizing effectively.
- **Attention to Detail**: Strong organizational skills with keen attention to details, especially when handling visitor records and materials.
- **Customer Service Orientation**: A genuine commitment to providing excellent service and building positive relationships.

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹400,000.00 per year

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- Morning shift
- Weekend availability

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your notice period? Mandatory
- What is your current CTC? Mandatory

**Education**:

- Diploma (required)

**Experience**:

- total work: 1 year (required)

**Location**:

- Noida, Uttar Pradesh (preferred)

Work Location: In person