Executive Assistant

2 days ago

Gurgaon, India PepsiCo Full time

**Auto req ID**: 280657BR

**Role and Accountabilities**
- Deliver Executive admin support accountabilities for India Hub lead, 2 site leads ( Gurgaon & Hyderabad) and senior leadership in the team
- Ensuring seamless calendar management/ meeting scheduling for all LG1+ stakeholders while managing the Leadership team coordination for various admin related tasks catering to India President
- Cross functional collaboration with high end communication with most important leaders within the organization
- Administrative support to the S&T hub lead, Gurgaon and Hyderabad site leads, LG1+ leaders and overall S&T function
- Ensure booking and usability of TP, Conference rooms, Training facility etc
- External Vendor engagements and arrangements for catering, usage planning and conducting town halls
- Maintain communication across Corporate leaders & India S&T leaders to ensure high team collaboration and high end guidance from S&T hub lead to his team by effortlessly managing time for the hub lead
- Ensuring travel related arrangements for all the above LG1+ leaders by adhering to the smart spend policy and strict safetly guidelines especially in the covid scenario
- Assisting the LG1 and below members in travelling international
- On-boarding (if any) of new member and create efficiencies in the induction process of the new joiners
- Maintaining high level of confidentiality of important meetings and decisions for effective execution of business strategies by builing the culture of trust, truth and candor Arrange Travel itinerary including web check-in and arranging transportation
- Planning team outing / Fun activities
- Processing expense reports for the leads
- Give away /R&R/ award arrangements
- Zoom connects/ team connects
- Celebrate birthday and anniversaries of team members
- Update Org structures

**#Locations: Gurgaon, India**

**Qualifications/Requirements**:
**Experience & Skills Required**
- Graduate in any stream ( post graduate preferred ) with minimum 3 years’ experience in a Foods and Bev FMCG / Technical function
- People skills
- Skilled in Admin related work including accounting transactions and travel bookings
- Articulation and language skills - ability to engage with local and global admin and other stakeholders
- Time management and managerial skills necessary to conduct their job efficiently
- Good understanding of admin processes, operational safety and necessary practices for smooth Liaoning with stakeholders
- Collaborative skills
- Disciplined and organized, with a strong sense of purpose

**Relocation Eligible**: Not Applicable

**Job Type**: Regular

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