Site Representative Admin and Security

**Position Description**:
**Business Division**:

Fine Chemicals - AgChem

**Department**:

Admin and Security

**Location**:

Jambusar

**Position Title**:

Support Representative
Admin & Security

**Level**:

Junior Management

**Reporting To**:

Lead Admin & Security

**Position Purpose**:

- The Lead Admin & Security is responsible for managing site-specific administration services like site facilities, transport, security, food etc. and driving day-to-day local level liaisoning activities.**Strategic Responsibilities**:

- .**Operational Responsibilities**:

- Assist Lead Admin in managing administration of employee services at sites
- Assist Lead Admin in managing all security at the site
- Ensure proper upkeep & housekeeping of premises / roads, toilet blocks etc.
- Support the Lead Admin in local site-level liaisoning activities
- Ensure the cleanliness of Gardens/Lawns as per guidance of management
- Ensure legal compliance & implement various suggestion received for improvement of canteen services
- Assist Lead Admin for functioning of canteen committee
- Ensure hygienic condition and food quality in canteen

**Financial Responsibilities**:

- Drive cost effective operations in transport / travel management and hotel bookings for guests
- Ensure training of pantry and guests house care takers to offer services similar to luxury ends
- Ensure optimum utilization of guest house to recover operational cost
- To ensure that all operations are pertained in a cost effective manner
- To ensure that budget allocation is adhered
- Assist Lead Admin in preparing budgets for Admin Deptt. and ensure adherence to budgets

**People Responsibilities**:

- Ensure high productivity at the workplace
- Identify training needs for admin staff and facilitate the same in planned way
- Liaise with functional heads at site to for building requisite skills & competencies through systematic training & skill-upgradation initiatives for the team
- Inspire & motivate employees through demonstrated commitment to PI’s values, vision & mission and active participation in various team engagement activities

**Education Qualification**:

- Bachelor’s degree / PG in Management**Work Experience**:

- 8-10 years of experience in facility administration of manufacturing setup**Industry to be Hired from**:

- Any continuous process industry, preferably Chemical, Pharma etc**Functional Competencies**:

- Facility administration
- Ability to discharge day to day various administrative jobs
- Ability to understand and making arrangement of various kinds of administrative requirements / issues

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:

Site Head, All Leads under Site
As required
Understanding functional requirements
Discuss Admin requirements and roadmap for the department

**External**:

External Recruitment Agencies, Other labor organizations, service providers
As required for the business
Discuss administration / security related requirements