Billing Executive
17 hours ago
**Job Summary**:
As a Warehouse Billing Executive, you will be responsible for managing and overseeing the billing processes within the warehouse environment. You will ensure accurate and timely billing of goods and services provided by the warehouse, maintaining meticulous records, and communicating effectively with both internal and external stakeholders. This role requires a keen eye for detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment.
**Key Responsibilities**:
Billing Operations: Execute billing processes accurately and efficiently, ensuring adherence to established procedures and guidelines.
Record Keeping: Maintain comprehensive records of all billing transactions, including invoices, receipts, and payment records.
Invoice Preparation: Generate and issue invoices to customers promptly and accurately, verifying billing details for completeness and accuracy.
Billing Verification: Review billing data for discrepancies and resolve any issues or discrepancies promptly to ensure accurate billing.
Customer Communication: Liaise with customers regarding billing inquiries, discrepancies, and payment-related matters, providing timely and courteous assistance.
Reporting: Prepare regular reports on billing activities, including billing volumes, outstanding payments, and aging reports, for management review.
Compliance: Ensure compliance with all relevant regulations and policies governing billing practices, maintaining confidentiality and integrity of financial data.
Process Improvement: Identify opportunities for streamlining billing processes and implementing improvements to enhance efficiency and accuracy.
Collaboration: Collaborate closely with other departments such as finance, sales, and operations to resolve billing-related issues and improve overall processes.
Training and Development: Provide training and support to warehouse staff on billing procedures and best practices, ensuring understanding and compliance.
**Qualifications and Skills**:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
Proven experience in billing, invoicing, or accounting roles, preferably within a warehouse or logistics environment.
Strong numerical aptitude and attention to detail, with the ability to analyze data accurately.
Excellent communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.
Proficiency in using billing software and accounting systems; familiarity with ERP systems is a plus.
Ability to prioritize tasks, manage workload efficiently, and meet tight deadlines.
Strong problem-solving skills and the ability to resolve issues independently.
High level of integrity, with a commitment to maintaining confidentiality and accuracy in financial transactions.
Team player with a positive attitude and willingness to collaborate across departments.
Flexibility to adapt to changing priorities and work demands in a dynamic environment.
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