Data Entry Executive

3 days ago

Bhiwandi, India The Monarch Enterprises Full time

**Job Title**: Back Office Executive - Purchase & Store Department

**Department**: Purchase & Stores
**Location**: Bhiwandi
**Reports To**: Purchase Manager / Store In-charge.

**Job Purpose**:
To provide administrative and operational support to the purchase and store departments by managing documentation, purchase orders, vendor coordination, stock records, and data entry to ensure smooth procurement and inventory processes.

**Key Responsibilities:Purchase Department Support**
- Prepare and maintain Purchase Orders (POs), quotations, and comparative statements.
- Coordinate with vendors/suppliers for order follow-ups, delivery schedules, and invoice clarifications.
- Assist in vendor registration, database management, and price negotiations support.
- Verify purchase requisitions for accuracy and ensure timely approval and processing.
- Maintain records of all purchase-related documentation (POs, GRNs, invoices, quotations, etc.).
- Track pending orders and update the purchase tracker regularly.
- Assist in preparing monthly purchase reports and MIS.

**Store Department Support**
- Maintain inward and outward stock entries in ERP or Excel.
- Update inventory records daily and reconcile with physical stock.
- Coordinate with the storekeeper for material receipts, issues, and stock adjustments.
- Assist in conducting periodic stock audits and reporting discrepancies.
- Prepare GRNs (Goods Receipt Notes) and ensure all supporting documents are filed systematically.
- Maintain records of material transfers, returns, and consumables usage.

**Documentation & Coordination**
- Maintain systematic filing (physical and digital) of all purchase and store-related documents.
- Coordinate with the accounts department for invoice verification and payment follow-ups.
- Support management in preparing purchase-related data analysis or cost reports.

**Key Skills & Competencies**:

- Proficiency in **MS Office (Advance Excel, Word)**.
- Strong **data entry accuracy** and attention to detail.
- Good communication and coordination skills.
- Basic understanding of **procurement, inventory, and store processes**.
- Ability to multitask and meet timelines.

**Qualification & Experience**:

- **Education**: HSC /Graduate
- **Experience**: 1-3 years of experience in back office**.**

**Work Conditions**:

- Office-based role with coordination with factory/store team.
- Regular working hours, may require extended support during audits or stock counts.

Pay: ₹13,000.00 - ₹15,000.00 per month

**Benefits**:

- Food provided
- Paid sick time
- Provident Fund

**Language**:

- English (preferred)

Work Location: In person

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