Office Coordinator

5 days ago

Delhi Division, India White Force Full time

Job description [Insert Reporting Manager Title] Job Type: Full-Time Job Summary: The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, coordinating travel, and handling business communication. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to manage multiple priorities—particularly within a manufacturing business environment. Key Responsibilities: 1. Administrative Support  Oversee daily office operations to ensure administrative efficiency.  Maintain organized physical and digital records (files, registers, logs).  Manage incoming/outgoing correspondence including emails and phone calls. 2. Travel Coordination  Plan and book domestic travel arrangements (flights, trains, accommodations, transport).  Maintain travel calendars and ensure timely confirmations.  Prepare travel expense reports and coordinate reimbursements. 3. Drafting & Documentation  Draft professional business letters, emails, memos, reports, and notices.  Assist in preparing quotations, agreements, work orders, and official documents.  Ensure accuracy, consistency, and clarity in all documentation. 4. Coordination & Liaison  Coordinate with internal teams (Production, Logistics, Accounts) to support operational workflows.  Follow up with clients and vendors on orders, dispatches, and payments.  Liaise with service providers, external agencies, and government offices as required. 5. Office & Inventory Management  Monitor and manage office supplies, initiate timely procurement.  Support HR-related tasks such as attendance tracking and interview coordination. Skills & Qualifications:  Bachelor’s degree (preferred: Business Administration, Commerce, English).  Minimum 2 years of experience in office coordination; manufacturing/logistics experience preferred.  Proficient in MS Office (Excel, Word); knowledge of Tally or ERP systems is an advantage.  Excellent command of English and Hindi, both verbal and written.  Skilled in drafting formal business documents with strong grammar and formatting.  Proven experience with travel coordination and expense reporting.  Strong organizational, multitasking, and time-management abilities. Would you like this JD converted into a PDF or formatted for a job portal posting? Company

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